Policies
- Meeting Room Policy
- Library Circulation Policy
- Acceptable Use Policy / Internet Use Policy
- Patron Code of Conduct
PHILOSOPHY
I. Statement of Philosophy
The policy manual contains the general policies of the library with regard to the following:
· The mission of the library, the responsibilities of the library board and staff
· The basic principles of material selection, access to materials and confidentiality of library records
· Policies for the use of library services
· The rights and responsibilities of customers and staff
· Fee schedules
II. Mission Statement
The mission of the Neosho/Newton County Library is to maintain and improve the quality of life for all citizens by providing access to materials, resources and technology that contributes to the knowledge, enrichment and enjoyment of the community.
The staff and board will work together to serve the public and to respond to the changing nature of library services through collections, technology and well-trained staff.
III. Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Adopted June 18, 1948, by the ALA Council; amended February 2, 1961; amended June 28, 1967; amended January 23, 1980; inclusion of “age” reaffirmed January 24, 1996.
IV. Freedom to Read
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.
Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.
These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.
Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.
Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
We therefore affirm these propositions:
- It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.
Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
- Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.
Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.
- It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.
No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.
- There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.
- It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.
- It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.
It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.
- It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one.
The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.
Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.
V. Freedom to View
The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed:
- To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.
- To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.
- To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.
- To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.
- To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view.
This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989.
Endorsed January 10, 1990, by the ALA Council
VI. Libraries: An American Value
Libraries in America are cornerstones of the communities they serve. Free access to the books, ideas, resources, and information in America’s libraries is imperative for education, employment, enjoyment, and self-government.
Libraries are a legacy to each generation, offering the heritage of the past and the promise of the future. To ensure that libraries flourish and have the freedom to promote and protect the public good in the 21st century, we believe certain principles must be guaranteed.
To that end, we affirm this contract with the people we serve:
- We defend the constitutional rights of all individuals, including children and teenagers, to use the library’s resources and services;
- We value our nation’s diversity and strive to reflect that diversity by providing a full spectrum of resources and services to the communities we serve;
- We affirm the responsibility and the right of all parents and guardians to guide their own children’s use of the library and its resources and services;
- We connect people and ideas by helping each person select from and effectively use the library’s resources;
- We protect each individual’s privacy and confidentiality in the use of library resources and services;
- We protect the rights of individuals to express their opinions about library resources and services;
- We celebrate and preserve our democratic society by making available the widest possible range of viewpoints, opinions and ideas, so that all individuals have the opportunity to become lifelong learners - informed, literate, educated, and culturally enriched.
Change is constant, but these principles transcend change and endure in a dynamic technological, social, and political environment.
By embracing these principles, libraries in the United States can contribute to a future that values and protects freedom of speech in a world that celebrates both our similarities and our differences, respects individuals and their beliefs, and holds all persons truly equal and free.
Adopted February 3, 1999, by the
Council of the American Library Association
VII. Code of Ethics
We significantly influence or control the selection, organization, preservation, and dissemination of information. In a political system grounded in an informed citizenry, we are members of a profession explicitly committed to intellectual freedom and the freedom of access to information. We have a special obligation to ensure the free flow of information and ideas to present and future generations.
The principles of this Code are expressed in broad statements to guide ethical decision making. These statements provide a framework; they cannot and do not dictate conduct to cover particular situations.
- We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.
- We uphold the principles of intellectual freedom and resist all efforts to censor library resources.
- We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.
- We respect intellectual property rights and advocate balance between the interests of information users and rights holders.
- We treat co-workers and other colleagues with respect, fairness, and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions.
- We do not advance private interests at the expense of library users, colleagues, or our employing institutions.
- We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources.
- We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession.
Adopted June 28, 1997, by the ALA Council; amended January 22, 2008.
LIBRARY ORGANIZATION
Board of Trustees
The Neosho/Newton County Library Board consists of nine (9) board members, five (5) members appointed from Newton County and four (4) members appointed from the City of Neosho. The Library Board meets regularly on the third Tuesday of each month. The Board President may call special meetings. The Board establishes goals and objectives and adopts rules, policies and regulations for the governing of the Library. All meetings of the Library Board are open to the public, unless otherwise specified.
By-Laws of the Board of Trustees
of the Neosho-Newton County Library
Article I Name
The name of this organization is the Neosho-Newton County Library
Board of Trustees.
Article II Board Membership
The Neosho-Newton County Library Board shall consist of nine trustees.
Four trustees will be appointed for three-year terms by the Neosho
City Council. Five trustees will be appointed for three-year terms by the
Newton County Commissioners. Vacancies will be filled by the
appropriate appointing body.
Article III Officers
Section I Officers of the Neosho-Newton County Library Board shall be
elected at the July meeting each year. Such officers shall be President, Vice President, Secretary and Treasurer.
Section II the President of the Neosho-Newton County Library Board
shall preside at all meetings, appoint special committees as
needed and authorize special meetings to be held.
Section III The Vice President of the Neosho-Newton County Library Board shall assume the duty of the President in the latter’s absence.
Section IV In the absence of both the President and the Vice President,
the trustees shall elect a President Pro tem.
Section V The Secretary of the Neosho-Newton County Library Board shall keep a true and accurate record of all board meetings and maintain custody of the minutes.
Section VI The Treasurer of the Neosho-Newton County Library Board
shall be the official custodian of all monies of the library
district. Two authorized signors shall sign checks for disbursement.
Article IV Quorum
Section I A quorum for the transaction of the library board business shall
consist of a simple majority.
Section II Unless approved in advance by the trustees, failure to attend three
consecutive meetings will result in that trustee no longer being
considered a member of the Board. A letter will be written to the
appropriate appointing body for consideration of a new
appointment to the Neosho-Newton County Library Board.
Section III Board attendance will be recorded and submitted to the appointing body annually after the June meeting.
Article V Board Meetings
Section I The regular monthly meeting of the Neosho-Newton County Library Board shall be held the third Tuesday of each month at 4:00 pm in
the library board room in Neosho. At least one meeting per year will be held annually in Seneca, Missouri, at the location designated by the Library Director. If the trustees determine just one meeting to be held in Seneca during the year it will be the September meeting. The Library Director shall notify each member one week in advance of each meeting. No change in meeting time is permitted unless approved at a previous meeting. Announcement of all meetings shall be posted at the Neosho-Newton County Library and the Seneca Library at least 24 hours before each meeting in accordance with the Missouri Revised Statutes. If the Board intends to hold a meeting by conference call or other electronic means, notice shall be posted in accordance with the Missouri Sunshine Law.
Section II Special meetings may be called by the Neosho-Newton County Library Board President for the transaction of business stated in the call for meeting. Three days notice will be issued by the Library Director for special meetings.
Section III The Library Director shall be present at all Neosho-Newton County Library Board meetings unless his/her status or salary is to be discussed as matter of business and action is taken by the Board.
Section IV Except as noted in the Missouri Revised Statutes all meetings of the Neosho-Newton County Library Board shall be open to the public. All public records of the Neosho-Newton County Library Board shall be open to the public for inspection and copying at the Neosho-Newton County Library, 201 W. Spring Street, Neosho, Missouri. All votes of the Neosho-Newton County Library Board shall be recorded.
The Neosho-Newton County Library Board shall follow the instructions of the Missouri Revised Statutes in regard to notification of meetings and maintaining public records.
Article VI Order of Business
Section I The Library Director shall be responsible for preparation of the
notice of the meeting and the agenda of business for each monthly meeting and special meetings, to be sent to each trustee a week
prior to the meeting to be held. The agenda shall be prepared in
consultation with the President of the Board of Trustees.
Section II The agenda of business shall include the following items in this order:
I. Introduction of Board Members and Guests
II. Correspondence
III. Consent Agenda
a. Approval of Minutes of Regular and Closed Meetings
b. Review of Budgeted Expenses
c. Financial Report
IV. Staff Reports
V. Old Business
VI. New Business
VII. Motion for Closed Session
VIII. Executive Session
IX. Adjournment
Article VII Committees
Section I Committees may be appointed for special purposes by the Board President and with the consent of the majority of the trustees.
Committees will continue until a final report is made to the Neosho-Newton County Library Board. These committees are automatically dissolved upon completion of assignment.
Section II An annual budget committee appointed by the President and approved by the trustees shall meet with the Library Director to produce a proposed budget for the upcoming year for approval of the Board of Trustees.
Article VIII Library Director
Section I The Library Director shall be an ex-officio member of the Neosho-Newton County Library Board.
Article IX Amendments
Section I The by-laws shall be reviewed annually. The by-laws may be amended at any regular meeting of the Neosho-Newton County Library Board provided that the amendment is submitted in writing. The amendment becomes adopted after two readings and a majority vote of the trustees.
Article X Rules of Order
Section I Robert’s Rules of Order shall apply where they are not inconsistent with the by-laws.
Section II Twenty four hours’ notice is required in order for a member of the public to speak at a board meeting. PPublic comment shall be limited to 5 minutes.
Duties and responsibilities of the Library Board
· Employ a competent and qualified Library Director
· Determine and adopt written policies to govern the operation of the Library
· Determine the purpose of the Library and to secure adequate funds to carry on the Library’s programs
· Know the program and needs of the Library in relation to the community, keep abreast of standards and library trends, plan and carry out all Library programs
· Establish, support and participate in a planned public relations program
· Assist in the preparation of the annual budget
· Know local and state laws, actively support library legislation in the state and nation
· Establish among the Library policies those dealing with book and material selection
· Attend all board meetings and see that accurate records are kept on file at the Library
· Attend regional, state and national trustee meetings and workshops, and affiliate with the appropriate professional organizations
· Be aware of the services of the State Library
Duties and responsibilities of the Library Director
· Act as technical advisor to the Board; recommend policies for Board action; employment of all personnel and supervision of their work
· Carry out the policies of the Library as adopted by the Board
· Suggest and carry out plans for extending Library services
· Prepare regular reports embodying the Library’s current progress and future needs; cooperate with the Board to plan and carry out Library programs
· Maintain an active program of public relations
· Prepare an annual budget for the Library in consultation with the Board and give a current report of expenditures against the budget at each meeting
· Know state and local laws; actively support Library legislation in the state and nation
· Select and order all books and other Library material
· Attend all Board meetings other than those in which the Director’s own salary or tenure are under discussion
· Affiliate with the state and national professional organizations and attend professional meetings and workshops
· Make use of the services of consultants of the State Library
· Report regularly to the Library Board, officials of local government and the general public
Sections of the Library
Collection Management
Collection Management is responsible for the selection, acquisition, cataloging and processing of library materials, maintenance of the collection, interlibrary loan and management of electronic resources. The collection manager reports to the director.
Circulation
Circulation oversees the loan and return of library materials, holds processing, library card registration, and collection of fees. It manages hold and overdue notices, shelving, and assesses fees for lost and damaged materials. The circulation supervisor reports to the director.
Seneca Branch
The Seneca Branch will provide high demand popular library materials to its service area, children’s programs, and PC workstations. The Branch manager reports to the Director.
Genealogy/Local History
The genealogy/local history section provides reference services in the area of genealogy and local history. It houses a collection of microfilm, including census rolls, historical newspapers and the complete Neosho Daily News. The genealogy manager reports to the director.
Genealogy Friends of the Library
The GFOL was formed to promote the preservation and sharing of genealogy information. The group provides volunteers to assist with research and assistance in genealogy, funds for research materials and programs. They promote the growth of the library as a premier research center for Newton County genealogy and history.
Neosho/Newton County Library Genealogy Department
Guidelines
1. All employees and volunteers work under the authority of the Director of the Neosho/Newton County Library.
2. All materials/equipment donated to the Genealogy Department become the immediate property of the Neosho/Newton County Library.
3. The Genealogy Manager schedules and trains all staff and volunteers. The Genealogy Manager acts as a liaison between the Neosho/Newton County Library and the Genealogy Friends of the Library.
4. The Library Director must first approve computers, software or equipment purchases or physical organization of the room.
5. The Library Director must approve all purchases made in the Genealogy Department that uses library funds.
6. The Library Director has the right to reject or remove any material that does not meet the collection policy for the Library.
7. The Genealogy Friends of the Library is an organization that supports genealogical research in the library, presents workshops and special monthly programs, supports special publications for sale and supplies limited research to members. It is a non-profit organization that collects dues and monies from the sale of items of local interest.
8. The Genealogy Friends of the Library must present a monthly Board Report and Treasurer’s Report to the Neosho/Newton County Library Board.
9. The Library Director should have a list of officers of the Genealogy Board of Director, as well as a list of volunteers and their scheduled times of work. Emergency contacts and their phone numbers need to be included with a list of all workers in the Genealogy Department.
By-Laws
Of the
Genealogy Friends of the Library
Neosho-Newton County Library
Neosho, Newton County, Missouri
ARTICLE I- ORGANIZATION
A. NAME: The organization shall be known as the Genealogy Friends of the Library.
B. PURPOSE / MISSION STATEMENT: The Corporation is organized exclusively for charitable, educational, religious or scientific purposes, within the meaning of Section 501(c)(3) of the Internal Revenue Code. This Corporation shall promote interest in the field of genealogy through educational programs; collect and disseminate genealogical knowledge and information, and provide financial support for the Genealogy Room of the City-County Library, Neosho, in Newton County, Missouri.
C. MEETINGS: This Organization will conduct the Board meeting at 6:00 pm and the General meeting at 7:00 pm on the second Monday of each month, in the Genealogy Room of the public library at Neosho, or at any other predetermined location as the need of each meeting dictates or which location has been previously selected by the Executive Board.
D. MEMBERSHIP: Membership is open to anyone interested in family history research. Annual dues, covering the period of January through December are due in January for the current year. If annual dues are determined to be changed, such change shall be set at the October meeting.
ARTICLE II – OFFICERS
A Nominating Committee, appointed by the President at the September meeting, shall consist of the Appointed Chairman and two (2) additional members. The Nominating Committee shall submit a slate of nominees for officers whose terms will expire at the end of the current calendar year at the October meeting, at which time the membership may submit additional nominations and/or elect the officers by a majority vote of the members present. All officers will serve two year terms. Offices will be divided into two groups with two year terms expiring on alternating calendar years as follows: Group 1 -- Vice President, Recording Secretary, Treasurer, and Historian; Group 2 -- President, Correspondence Secretary, Librarian, and Editor of “Newton County Roots”. Elected officers will assume their duties on the following January 1st.
A. PRESIDENT: The President shall be the principal executive officer with responsibility for the general supervision of the affairs of the organization and shall be the official spokesman for the Organization and its Executive Board. The President, along with the Librarian, shall act as liaison to the Library Director and Board. The President, with the Vice President, shall be responsible for the organization programs.
B. VICE PRESIDENT: The Vice President shall assist the President and assume all duties and responsibilities of the President during the President’s absence or inability to serve. The Vice President and the President shall be responsible for the programs of the regular meetings of the organization.
C. RECORDING SECRETARY: The Recording Secretary shall be responsible for keeping minutes of every meeting and reporting the minutes of the prior meeting at each successive meeting.
D. CORRESPONDENCE SECRETARY: The Correspondence Secretary shall handle the general correspondence of the Organization. Any research questions should be addressed by the Correspondence Secretary, whom, with his/her committee, will check appropriate materials available in the Library, to obtain such information, and further direct the inquirer to known additional sources.
E. TREASURER: The Treasurer shall be custodian of all organizational funds and shall keep accurate records to account for same. The Treasurer shall deposit funds in a bank approved by the Executive Board and shall make disbursements as directed by the Board. The Treasurer shall serve as Membership Chairman and shall maintain all membership records, and work closely with such officers and committees requiring membership information.
F. LIBRARIAN: The Librarian shall keep records of additions to the Library of all materials and check publication exchanges between the genealogy organizations. The Librarian will maintain the Family/Surname files, and assist in recruiting volunteers for the Genealogy Room and acquainting them with materials available in the Genealogy Room. The Librarian, with the President, shall serve as liaison to the Library Director and Board.
G. EDITOR(S) OF “NEWTON COUNTY ROOTS”: The Editor(s) of the “Newton County Roots” shall receive material for the publication, including queries, Bible records, old letters, obituaries, cemetery transcriptions, and so on. The Editor and his/her staff shall be responsible for publishing, printing, and mailing of the newsletters to the membership, including copies to libraries and genealogical and historical societies.
H. HISTORIAN: The Historian shall keep records of the history of the organization in a scrapbook and shall maintain a listing of all of the organization’s publications, date of publication, and compiler/author’s names.
I. EXECUTIVE BOARD
Composition: The Executive Board shall be composed of the elected officers: President, Vice-President, Librarian, Recording Secretary, Correspondence Secretary, Treasurer, Editor(s) of “Newton County Roots”, Historian, and the Immediate Past President.
Meetings and Quorum: The Executive Board shall meet monthly on the second Monday of the month at 6:00 pm, prior to the General Membership meeting, and on special call of the President. A majority of the Board Members shall constitute a quorum.
Duties: The Board shall transact day to day business of the GFOL Organization. The Executive Board shall be subject to the will of the membership and none of its acts shall conflict with the actions approved by vote of the membership. The Board shall share full responsibility for the actions and welfare of this organization with the general membership. Organization members may attend Executive Board meetings to make presentations or recommendations regarding the operation of the organization but shall have no vote in the Board’s decision-making process.
ARTICLE III – PURCHASES
A Book Committee of not less than three (3) persons, appointed by the President, shall submit proposals for purchase of books, microfilm, microfiche, or other genealogy materials. These proposals shall be submitted at a regular monthly meeting. Any member may submit a proposal for purchase to this committee. All proposals must include the name of the publishers and purchase price. All purchases shall be approved by a majority of the members in attendance. All books, microfilm, microfiche, and other genealogy materials purchased by this organization shall contain a stamp or label noting that it was purchased by this Organization.
ARTICLE IV – FUND RAISING
All proposals for fund raising activities must be submitted at a regular meeting and be approved by a majority of members attending that meeting.
ARTICLE V – CHANGE IN BY-LAWS
Members may submit any additions or changes to these by-laws at a regular meeting. Any changes must be approved by a majority vote of members attending that meeting.
ARTICLE VI – DISSOLUTION CLAUSE
Upon dissolution of the Corporation, the Board of Directors (Trustees) shall, after paying or making provisions for the payment of all liabilities of the Corporation, dispose of all assets of the Corporation for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provisions of any future United States Internal Revenue Law), as the Board of Directors (Trustees) shall be disposed of by Circuit Court of the County in which the principal office of the Corporation is then located, exclusively for such purpose, or to such organization or organizations as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE VII – BOARD OF DIRECTORS (TRUSTEES)
The Board of Directors (Trustees) of nine people shall be composed of the elected officers of this Organization (Corporation) and the immediate Past President.
ARTICLE VIII – INUREMENT OF INCOME
No part of the net earnings of the Organization (Corporation) shall inure to the benefit of, or be distributed to, its members, trustees, officers, or other private persons, except that the Organization (Corporation) shall be authorized and empowered to pay reasonable compensation for supplies, postage, and/or other purchases on behalf of the organization.
ARTICLE IX – LEGISLATIVE OR POLITICAL ACTIVITIES
No substantial part of the activities of this Organization (Corporation) shall be the carrying on of propaganda or otherwise attempting to influence legislation and the Organization (Corporation) shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
ARTICLE X – OPERATIONAL LIMITATIONS
Notwithstanding any other provisions of these Articles of Organization, this Corporation shall not carry on any other activities not permitted to be carried on (a) by an Organization (Corporation) exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or corresponding section of any future United States Internal Revenue Law) or (b) by an Organization (Corporation) contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986, or corresponding section of any future federal tax code.
Adopted 19 Sep 1986
Revised 15 Sep 1987
Revised 14 Jan 1991
Amended and Adopted 12 Oct 1992
Amended and Adopted 10 Dec 1992
Reviewed 10 Apr 2000
Revised 08 Jan 2001
Revised 13 Nov 2006
Revised 09 July 2007
Revised 13 April 2009
Friends of the Neosho/Newton County Library
The Friends of the Neosho/Newton County Library was established in August of 2008 for the purpose of raising money and increasing awareness for the Neosho/Newton County Library.
Friends of the Neosho/Newton County Library By-Laws
Friends of the Neosho/Newton County Library
Bylaws
Article I: Name
Section 1. The name of this organization shall be the Friends of the Neosho/Newton County Library, hereafter known as Friends.
Article II: Purpose
Section 1. The purpose of the Friends of the Neosho/Newton County Library shall be to act in cooperation with Library Director, Board of Trustees and community to promote library services, facilities and needs, encourage gifts, bequests and memorials to the library, raise funds, advocate for the library and to receive and administer funds donated for these purposes.
Article III: Membership
Section 1. Any person wishing to participate in the activities of the Friends may become a member by paying annual dues.
Section 2. Annual dues may be collected at any time. The dues schedule will be set by the Board of Directors. Dues will be for a period of twelve months.
Section 3. Any member may determine his or her own membership type.
Section 4. Each member over the age of 17 years, is entitled to one vote of the members.
Section 5. Members shall be entitled to attend the annual business meeting, attend functions sponsored by the Friends, serve on special committees appointed by the president and enjoy privileges granted to the Friends membership.
Article IV: Board of Directors
Section 1. All the business and property of the organization shall be entrusted to the board of directors with authority to devise and execute all measures calculated to promote the interest of the organization and the library.
Section 2. The board of directors shall consist of at least 5 and not to exceed 15 members. Members of the Board shall be members of the Friends. No director shall serve more than 2 full consecutive three year terms.
Section 3. At the board of directors meeting three months preceding the annual meeting, the president shall appoint a three member nominating committee to prepare a single slate of nominees to fill the places of the officers and directors whose terms shall expire. The committee shall determine if the nominees selected will serve if elected. Their report shall be made to the general membership by mail one month prior to the annual meeting and verbally at the annual meeting. Additional nominations may be made from the floor with the consent of the nominees.
Section 4. New directors shall be elected by the membership at the annual meeting and shall assume office upon election. The board shall meet immediately following the annual meeting.
Section 5. The Library Director, or designee, and a library board liaison shall attend board meetings in an advisory capacity with no voting privileges.
Article V: Officers
Section 1. The officers of the organization shall be a president, vice-president, secretary and treasurer.
Section 2. At the board of directors meeting three months preceding the annual meeting, the president shall appoint a three member nominating committee to prepare a single slate of nominees to fill the places of the officers and directors whose terms will expire. The committee shall determine if the officers selected will serve if elected.
Their report shall be made at the board of directors’ meeting immediately following the annual meeting. Additional nominations may be made from the floor with the consent of the nominee.
The officers shall be elected by a majority vote from the board of directors at the board of directors’ meeting immediately following the annual meeting and shall assume office upon election. Officers shall serve for the term of one year, but not more than 3 successive one year terms.
Section 3. Vacancies shall be filled through appointment by the president until the next regular election.
Article VI: Duties of Officers
Section 1. President: It is the duty of the president to preside at all meetings of the Friends and the board of directors; to call special meetings of the organization or board; to appoint the chair-persons of committees and to be an ex-officio voting member thereof, and to perform such other duties as are incident to the office.
Section 2. Vice-President: In the absence or inability of the president, the duties of his office shall pass to the vice-president.
Section 3. Secretary: It shall be the duty of the secretary to make and keep a record of the proceedings of the organization and the board; to work with library staff to assure all members are notified of regular and special meetings; to work with library staff to issue public notice of the annual meeting prior to such a meeting; to conduct the correspondence of the organization; to keep a copy of all correspondence; and to perform such other duties as are generally associated with that office.
Section 4. Treasurer: It shall be the duty of the treasurer to monitor all moneys in any bank the board selects, to keep copies of the financial reports of the organization. The treasurer, as well as other officers, shall be bonded if deemed necessary by the board. The treasurer will report on the financial statements at each board meeting.
Section 5. All checks and/or transfers of funds shall be signed by two officers and approved by the full board at the next meeting of the board of directors. Any checks exceeding $500 must have prior approval of the board of directors.
Section 6. At large members shall attend all regularly scheduled meetings of the Board and perform other duties as may be assigned by the President with the approval of the board.
Article VII: Committees
Section 1. The president may, with approval of the board of directors, appoint standing and special committees to conduct the activities of the Friends Board of Directors. The president serves as an ex-officio member of each standing committee.
Section 2. The standing committees are:
· Membership – to encourage and recruit membership
· Fundraising – to encourage and solicit donations through fundraising activities
· Public Relations – to provide marketing and advocacy for the Friends and Neosho/Newton County Library
Section 3. Standing committees may be dissolved or changed by a majority vote of the board of directors.
Section 4. A special committee is considered dissolved upon completion of its task and acceptance of its report by the Friends’ Board of Directors.
Article VIII: Meeting of the membership
Section 1. An annual meeting shall be held in January of each year for the purpose of electing new board members, who shall assume office upon election. Members will be notified in writing at least four weeks prior. Those members present and voting shall constitute a quorum.
Article IX: Parliamentary Authority
The parliamentary authority shall be Robert’s Rules of Order in all matters not covered by these bylaws.
Article X: Amendments
Section 1. These bylaws may be amended:
a. At any regular meeting of Friends at which a quorum is present without previous notice, by unanimous vote of those present and voting.
b. At a regular meeting of Friends at which a quorum is present, previous notice having been duly given, by a simple majority of those present and voting
Section 2. When necessary, the Board of directors shall instruct the president to appoint a committee of three members of Friends to make Bylaws amendments or revisions. The President may attend the meetings of the committee as an ex-officio member.
Amended and approved by the General
Membership on February 10, 2009
HOURS OF OPERATION
Neosho/Newton County Library
Monday-Thursday (9:00 a.m. – 8:00 p.m.)
Friday (9:00 a.m. – 5:00 p.m.)
Saturday (9:00 a.m. – 5:00 p.m.)
Seneca Library
Monday (9:00 a.m. – 5:00 p.m.)
Tuesday (9:00 a.m. – 7:00 p.m.)
Wednesday – Friday (9:00 a.m. – 5:00 p.m.)
Saturday (9:00 a.m. – 12:00 p.m.)
Library Card Eligibility Requirements
Residency Requirements
A Neosho/Newton County Library card will be issued at no charge to any person who resides at a permanent address in Newton County or is a property owner of Newton County and who agrees to abide by the circulation policies of the library. Identification with proof of name and current address is required.
Post Office boxes are acceptable as mailing addresses only, but cannot be used as proof of residency. Written proof of an actual physical address must be present when applying for a library card. A parent must be present to sign for and present identification for minors.
Reciprocal Agreements
There is not a charge for a Neosho/Newton County Library Card for an individual who resides in a neighboring county with whom we have a reciprocal agreement. At present, the library only has such an agreement with McDonald County. They must provide proof of address as well as a library card from their own library.
College students attending area colleges are eligible for a Library Card on a semester basis. Proof of enrollment and a student ID must be presented before a card will be issued. A permanent and a local address must be provided when filing out the application.
General Requirements Before a Library Card is Issued:
(Revised and Approved 2-22-05)
§ Written proof of current address is required.
§ Telephone number where the patron can be reached.
§ Driver’s license, Social Security number, State issued ID, or Military ID number required.
§ Business or personal references with a physical address that is not the same as that of the applicant.
§ A self-employed applicant who owns his/her own business may not use the business as a reference.
§ Signature of the applicant on the card acknowledges that all information is correct and that the applicant accepts full responsibility for the use of the card.
§ The applicant may check out two (2) items on the first visit after completing the application. A post card will then be mailed to the applicant’s listed address to verify residency. Upon returning the post card to the library, a permanent card will be issued to the responsible party with full borrowing privileges.
Cards for Minors
§ A parent or legal guardian, providing his or her own Social Security Number must sign the application, if the applicant is under 17 years of age.
§ A parent or guardian may submit a written request that the minor’s borrowing privileges be restricted to items in the children’s area of the library.
§ A parent or guardian may submit a written request to limit media items.
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Homebound Borrower
A patron who is “homebound” by temporary or permanent physical incapacity may select up to two (2) adults as their proxy borrowers by completing a form signed by a health care professional and submitting it to the Library.
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Non-Resident Cards
· Fee of $15.00 annually for an individual non-resident card can be issued to individuals in adjacent counties.
§ Fee of $25.00 annually for a family non-resident card. Family is defined as including all members living in the same household. A note will be added to the responsible party’s card indicating the fee rate and family members for which they are responsible. Also, a note will be added to the remaining family members listing the responsible party.
Temporary Cards
§ A temporary card may be issued to a non-resident visitor for 3 months for a fee of $15.00. A permanent address must be given before a temporary card is issued. Residents of group homes, shelters, etc., will be given a temporary card at no charge with a letter verifying residency on organizational letterhead.
§ A maximum of two (2) items only may be checked out on a temporary card.
Responsibility for Card
The patron is responsible for ALL items checked out on their library card. A library card should be treated the same as a credit card. If a card is lost, stolen, or borrowed, the Patron is responsible for any items charged to the card until the library has been notified. A patron is responsible for any use of their card if they loan it to someone else.
Expiration and Invalidation of Library Cards
All library cards are valid for 999 days from the date of issue except for those issued to college students and for temporary cards. Renewals follow the same procedure as that for a new card. A card may be invalidated at any time if the patron does not return materials when due, does not pay outstanding fees, or habitually abuses the library policies or materials.
A. General Circulation Guidelines
1. A patron must present his/her own card at the Circulation Desk at the time of the check out. Individual patron cards will not be kept at the Circulation Desk.
2. Items limited to in-house use such as reference books, current issue periodicals, reserve books, and genealogy room materials cannot be checked out and do NOT circulate. Only the director or assistant director may make an exception.
3. All materials, with the exception of items on hold, may be renewed twice for the same period.
4. Library users will not be allowed to check out materials if they:
· Owe $5.00 or more in unpaid charges. Parents of minors with fees or overdue materials will be blocked from circulation.
· Have unpaid charges more than 30 days overdue.
· Have materials that are 2 weeks or more overdue.
B. Circulation parameters
|
Item type |
Maximum out |
Loan period |
Daily overdue fee |
Max overdue fee |
|
|
|
|
|
|
|
Books |
50 |
3 weeks |
$.10 |
$10.00 |
|
Video |
4 |
7 days |
$1.00 |
$10.00 |
|
New DVD |
2 |
3 days |
$1.00 |
$10.00 |
|
Audiobooks |
8 |
3 weeks |
$.10 |
$10.00 |
|
Magazines |
5 |
3 weeks |
$.10 |
$10.00 |
|
Music CDs |
6 |
3 weeks |
$.10 |
$10.00 |
|
Interlibrary loan |
3 |
Variable |
$1.00 |
$25.00 |
|
|
|
|
|
|
C. Interlibrary Loan
1. Three active requests are permitted.
2. Interlibrary loan periods are determined by the lending library.
3. Interlibrary loan materials will be assessed overdue fees at $1 per day.
4. ILL materials cannot be returned in the book drop. A $1 fee will be assessed for ILL materials placed in the book drop.
5. If an Interlibrary loan item is not returned, the account will be sent to Unique, even if the item is less than $25.
6. A fee of $5 will be assessed for ILL items not picked up.
D. Requests for Holds
1. Each patron may place up to 30 holds for items that are checked out or otherwise unavailable (in mending, bindery, etc.)
E. Return of Materials
1. Materials may be returned at the Circulation Desk, by mail or in the Book Drop.
2. ILL materials must be returned to the Circulation Desk. A $1 fee will be assessed to ILL items returned in a book drop.
OVERDUE LIBRARY MATERIALS
A. Overdue Guidelines
1. The Library has no obligation to remind patrons to return library materials. The Library sends reminder notices via email as a courtesy to our patrons.
2. All library materials are due on the due date. There is no grace period.
3. If the library closes due to weather or other emergency situations, the Library Director will exempt charges for those dates.
4. Overdue notices will be sent by mail according to the following schedule:
a. Final notice, 21 days after the item is overdue.
b. 30 days after the final notice is sent, the item is marked lost and if the total for the patron is $25.00 or more the patron’s name is submitted to the collection agency for payment.
B. Fines
1. A fine of $1.00 per day will be assessed for videos and ILLs that are overdue. A fine of $.10 per day will be assessed for all other overdue materials.
2. The maximum fine charged is $10.00 per item. Any charges for ILL items imposed by the lending library will be charged to the patron.
C. Charges for Damaged Items
1. If the damaged item is unusable, the assessment is same as if the item is lost.
2. Damaged items that are paid for by the patron become the property of the patron. The Library will hold damaged items for 3 months, after that the item will be discarded.
3. Replacement of a torn or damaged barcode is $1.00
4. Replacement of a damaged audio/video case is $5.00
D. Refunds
1. All charges for damaged materials are non-refundable.
2. The Library will issue a receipt for each lost item paid for. If the item is found within three (3) months of being declared lost and the item is still serviceable, the patron may request a refund. Refunds are issued twice a month.
Collection Management Policy
Approved October 16, 2007
Purpose:
The purpose of the collection management policy is to outline the development and maintenance of the materials collections of the Neosho/Newton County Library in accordance with the mission of the Library, inform the public about the principles upon which selections are made and to ensure that public monies are spent to meet the needs and interests of the community.
Materials Selection Policy:
The library’s essential resource is the collection of materials, which supports the mission of the Library as approved by the Board of Directors and in accordance with local, state and federal law. Materials are considered and decided in terms of each item’s excellence and the audience for whom it is attended. No single standard is applied. Some materials are judged primarily for artistic merit, scholarship or value to humanity; others are selected to satisfy the informational, recreational or educational interests of the County’s diverse population. The Library strives to provide a collection in a variety of formats for a wide range of ages, interests, cultural and educational backgrounds and reading skills. The Library collects material reflecting a variety of viewpoints on controversial issues. New formats are considered when demand and viability warrant. Final responsibility for selection decisions rests with the Library Director.
The Neosho/Newton County Library subscribes to the Library Bill of Rights, the Freedom to Read Statement and the Freedom to View statement as adopted by the American Library Association. In accordance with these statements, the Library recognizes that some materials may be controversial and that any given item may concern some citizens. Without anticipated approval of disapproval, selections will be made solely on the merits of the work in relation to the building of the collection and to serving the interests of Library customers. Responsibility for the reading, viewing and listening choices of minors rests with their parents or guardians. Limitations on access to public computer workstations or collections or formats may be requested for a minor child by the signing parent or legal guardian.
Evaluation and Withdrawal of Materials:
The Library monitors and evaluates the materials regularly to determine if the needs of customers are being met. An up-to-date, attractive and useful collection is maintained by renewing essential materials. Works that are damaged, worn, outdated, of little historical significance, or no longer in demand are removed from the collection on a systematic and continuous basis.
Replacements:
A customer who has lost or damaged an item may not elect to donate a replacement in lieu of payment without direct approval from the Director or Assistant Director. Before such approval is made, it will be determined that the replacement is exact in terms of quality, binding, edition, etc. If a replacement is accepted, the customer will still be required to pay a processing fee.
Gifts and donations:
The Neosho/Newton County Library encourages donors to make monetary gifts to the Library. Such gifts may be restricted or designated as memorials or tributes. Donors of funds may suggest specific titles or subjects to be acquired with funds. However, the library reserves the right of final selection in order to meet criteria of the Collection Management Policy. Materials will be placed to facilitate the best usage of materials by the public.
Acquisition of materials will occur in a timely fashion.
Gifts of books and other materials:
Gifts of books and other materials may be made directly to the Neosho/Newton County Library. The Library will not accept materials that are not outright gifts and reserves the right to assign any of its materials where needed. All gifts must be in usable condition. Because of limitations of space, money and staff, the Library reserves the right to accept or discard, at its discretion, any materials given to the Library. Because of wear, theft and damage, the permanence of gifts cannot be guaranteed.
The Library makes every effort to dispose of gifts it cannot use to the best advantage.
Reconsideration of materials:
The library recognizes its responsibility to make available a representative selection of materials on subjects of interest to its users, including materials that represent various sides of controversial issues. Individuals may request reconsideration of a selection decision by submitting a written request for reconsideration using established procedures and guidelines.
Program policies
Library displays and exhibits
Exhibits and displays will be scheduled and approved by the library. Exhibits and displays developed by library staff will highlight library programs, collections and special materials/purchases.
Display or exhibition of materials does not indicate endorsement of issues or events in those materials.
While on display, materials inside locked cases are unavailable for checkout.
Handouts and bulletin boards
The Library will provide reasonable space for announcements and notices of programs and activities sponsored by civic, cultural, and educational groups.
The display of commercial and/or political advertising is not allowed.
Distribution of materials does not indicate the Library’s endorsement of issues or events promoted in any materials.
Petitioning or Distribution of Literature in Libraries
Members of the public are not allowed to petition, solicit, distribute literature or materials, or canvas on library property, except as designated by the Director of the library.
The library has a meeting room which may be used by the public at no charge.
Library sponsored activities and events receive priority.
No admission may be charged.
No soliciting or selling of products may occur, except with the approval of the Director at library sponsored events.
Personal events (birthday parties, showers, etc.) are not allowed.
The meeting room must be reserved 48 hours in advance with library staff.
The meeting room may not be reserved more than three months in advance.
An adult, 18 or older, must be present.
A contact name and phone number must be provided.
All groups must conduct themselves so as not to disrupt the functioning of the library.
The group is responsible for leaving the room clean and undamaged.
The library will not store materials and is not responsible for personal property.
The use of tobacco and alcoholic beverages are prohibited.
The library may cancel a reservation with as much notice as possible, if necessary.
The library reserves the right to refuse bookings to any group that fails to appear on schedule or abide by the above policies.
The room may be used only during library operating hours.
A reservation is not complete until the library receives a signed contract. Reservations must be made at least 48 hours in advance, except as designated by the Director.
The Neosho/Newton County Library enforces a code of conduct in order to provide a safe and pleasant environment for its patrons.
Serious Offenses (Illegal Behavior)
No person shall engage in any illegal conduct, including, but not restricted to the following:
- Threatening or physically harming staff or patrons
- Stealing library materials
- Damaging, defacing or destroying library property, or disrupting library services
- Carrying a weapon, explosive, or dangerous biological or chemical agent into the library, unless authorized by law
- Illegal use of actual or simulated controlled substances
- Unauthorized consumption of alcoholic beverages on Library grounds
- Any behavior prohibited by law
Unacceptable behavior
The following behavior by a member of the public, while not considered illegal and may be acceptable elsewhere, is not allowed in Library facilities when it disrupts the smooth and proper functioning of the Library:
- Interfering with another person’s use of the Library or with Library staff’s performance of their duties
- Creating a disturbance and refusing to leave Library property when asked to do so by the Library staff
- Willfully annoying, harassing, stalking or threatening another person, including physical, sexual or verbal abuse of other Library users, employees or volunteers
- Leaving a child unattended in the library.
- Remaining in the library after closing time
- Playing audio equipment so that others can hear it
- Cell phone use in the library other than in designated areas
- Eating and drinking in the library other than in designated areas
- Smoking or tobacco use in the library
- Bringing animals or vehicles into the library, except as required per the Americans with Disabilities Act
- Interfering with others’ use of the Library through poor personal hygiene or excessive body odor/perfume/cologne
- Campaigning, petitioning, interviewing, canvassing, or surveying Library patrons or staff
- Failing to wear a shirt or shoes
- Misusing the restrooms (including use of the restrooms for changing clothes, graffiti, or bathing)
- Interfering with, obstructing or blocking free passage on library premises (personal items must fit readily under one library chair. Items needed for library research and human conveyances (wheelchairs, strollers, etc. are exempt from the size limitation.)
- Failing to keep personal belongings to oneself (The library is not responsible for lost or stolen property. Library premises shall not be used for storage of personal belongings. Items left unattended are subject to removal and discard.)
- Any behavior or activity which disrupts use of the library
Illegal activity will result in the police being called and a permanent ban from the library. Patrons observed engaging in unacceptable behavior will be encouraged to cease the behavior or leave the library. Repeated offenses, refusing to cease the behavior and/or leave when asked may result in loss of library privileges. Additional bannings will be progressive in nature. A first incident will result in a one day ban, then a week, then a month. Permanent banning for unacceptable behavior must be authorized by the Director and will be used only when repeated efforts to encourage proper behavior have failed.
An individual may appeal to the library board to have their privileges reinstated.
PERSONNEL POLICIES
Equal Employment
The Neosho/Newton County Library is committed to the principles of non-discrimination to assure equal opportunity in all categories and to provide opportunity for advancement so that all employees can perform at their highest potential. In compliance with state and federal regulations, the Library maintains an employment policy in which no procedure, policy or practice shall unfairly or adversely affect the interests of any applicant or employee on the basis of race, creed, color, religion, ancestry, national origin, sex, age, politics, or disability.
Hiring of Employees
The Board appoints the Library Director. The Director in accordance with personnel selection guidelines established by the Board selects all other Library employees.
Types of Employment
1. A full-time employee is defined as an employee who is hired to fill a full-time position (40 hours a week or more than 1500 annual hours) with full benefits as provided by the Board.
2. A part-time position is defined as an employee who is hired to work between 20 and 28 hours per week or less than 1500 annual hours with partial benefits of paid sick leave, vacation and holiday time.
3. A Professional Librarian is defined as a full-time employee who has successfully completed the requirements for a Master of Library Science degree at an ALA-accredited library graduate school and who is hired to fill a position established by the Board.
Employee Records
1. The Library will protect the confidentiality of information pertaining to applicant’s current employees, and past employees.
2. Personnel records of all Library employees are maintained in the Library’s administrative office. Each personnel record will contain: Employment application; References; Compensation and benefit information; Tax withholding information; Relevant personal data; Miscellaneous information as required.
3. Access to employee personnel records is limited to those with a bona fide need for information. Information from employee records is released to agencies outside the Library only with the approval of the Library Director or to comply with a court order.
4. Employees may review their personnel records upon request to the Library Director. Review will take place in the administrative office during normal operating hours with the Library Director or the Director’s designee present. If the employee disagrees with information contained in his/her personnel records, the employee may submit a written statement explaining the disagreement. The statement will be attached to the document in question and become a permanent part of the record.
5. Information from personnel records will be released to agencies as follows:
§ Salary verification will be furnished to credit agencies with the employee’s written permission. Other credit agency information will be limited to period of employment and job title.
§ Employment references released to other employees will be limited to period of employment, salary and job title.
Applications
Applications for all positions will be made at the Library administrative office unless the Library Director determines otherwise. All applications must be upon forms provided by the Library. Applications will be kept on file in the Library administrative office for a period of one year.
§ All employees shall submit a job application. Each employee should provide a resume and references.
§
Rehire
Any employee who resigns and who then later makes application for employment will be subject to the same application procedures as other applicants and will not be entitled to any benefits or accruals from previous service. Employees who resign without proper notice or who are discharged for misconduct or unsatisfactory job performance are not eligible for rehire.
Nepotism
No person may be employed by the Library who is related by blood or marriage to any member of the Board, the Library Director, or any other employee of the Library. Nor can any person apply to the Board that is related to any member of the Library staff. In this context, related shall mean or include: parent, child, spouse, sibling, grandparent, grandchild, uncle, aunt, nephew, or niece, including step, half, foster, or in-laws.
Resignation
All employees should submit a written resignation to the Director who would then bring them to the board. These resignations will be recorded in the board minutes. Professional Librarians must give a minimum of four weeks notice. All other employees must give a minimum of two weeks notice. Unused vacation leave will be remunerated in the employee’s final paycheck.
Payroll Records – Pay Periods
The Library Director maintains records of the Library payroll at all times. Each employee records attendance each week on a time card, which is kept at the Front Desk. Paydays are the fifteenth of the month and the last day of the month. If the fifteenth falls on a Saturday, then payday shall be on the Friday before. If the fifteenth falls on a Sunday, then payday shall be on the Monday following. If the last day of the month falls on a weekend, then payroll checks will be issued on the Friday before. (Revised and Approved 10-29-02) If a Monday holiday follows a Sunday 15th, payday shall be on the Friday preceding.
Travel and Training
1. All travel and training must have prior approval of the Library Director.
2. The library will pay for or reimburse for registration fees, meals not provided by registration, lodging and transportation.
3. Mileage will be reimbursed at the rate currently approved by the Board. Employees who must use a personal vehicle to conduct Library business such as running errands or picking up supplies may be reimbursed for mileage on completion of a travel reimbursement request.
4. No meal reimbursement will be paid if the employee is absent from the Library a single day. A receipt is required.
5. For overnight trips, the Library recommends that employees share hotel rooms, if possible. Reservations should be made in advance, taking advantage of special rates. Receipt of lodging is required. The Library will not reimburse extraneous room charges, such as pay view television or personal phone calls.
6. Plane reservations should be made in advance to take advantage of special rates. Receipt is required for any transportation, including cab fare.
Safety and Health
The Library strives to maintain a safe environment for its employees and its patrons. All employees are required to work safely and plan events and projects to reduce the possibility of personal injury or property damage.
Workers’ Compensation
The Library carries workers’ compensation insurance for all employees. Any compensated injury or illness must be a direct result of the employee’s occupation. Employee eligibility commences on the first day of the job. If an employee is injured while on duty, he/she must notify the Library Director of the injury. This notification must be done if at all possible during the same workday as the injury occurs. The Library requires notification of any work-related injury within 24 hours of the injury. The Library Director must complete in full an injury report form, including signatures, within 24 hours after the incident is reported.
Holidays
1. The Library is closed for the following days unless the holiday falls on a Sunday. If this occurs, then the day will be observed on the following Monday.
a. New Year’s (Eve and Day)
b. Martin Luther King Day
c. President’s Day
d. Memorial Day
e. Independence Day
f. Labor Day
g. Veteran’s Day
h. Thanksgiving Day (Thursday and Friday)
i. Christmas (Eve and Day)
2. If the holiday occurs while the employee is on vacation, the holiday will NOT be counted as a vacation day. (Revised and approved 11-19-02, to begin 1-1-03)
3. If the holiday occurs on full-time employee’s day off, then the employee has the option of choosing another day off at the discretion of the director.
4. If the holiday occurs on a part-time employee’s regular scheduled workday, then the employee will be compensated.
5. Holidays cannot accumulate from one year to the next.
Leave Policy
1. Full-time employees accrue sick and emergency leave at the rate of 12 days per year. A maximum of 480 accrued hours may be carried over at the end of the year. Part-time employees accrue sick and emergency leave at a rate compensatory to their weekly schedule. A maximum of 240 accrued hours may be carried over.
2. If the employee has no sick leave remaining or it is used in the course of an illness, vacation leave must be used to cover time away from work. The employee when returning to work must fill out an absence form. If sick leave and vacation leave are exhausted, the employee must apply for leave without pay. This must be approved by the Library Director and the Library Board.
3. Sick leave in excess of three consecutive working days will require a doctor’s excuse in writing. The employee shall present a physician’s statement to the Library Director at the beginning of the scheduled work shift. The director may require an employee to provide a doctor’s note for each absence after 40 hours of undocumented sick leave use or if there is a pattern of absenteeism.
4. Sick leave may not be used to extend vacation days.
5. Any employee abusing sick leave privileges is subject to dismissal.
6. On separation from Library employment, an employee is not entitled to receive reimbursement for accrued sick and emergency leave.
7. Full-time employees may use 40 hours of emergency leave for serious illness in the employee’s immediate family. Immediate family shall be defined to include: spouse, minor children, and parents. Under extraordinary circumstances, the illness of siblings, adult children, parents-in-law, and grandparents may be considered for emergency leave if approved by the Library Director.
8. Earned sick leave may be taken as needed. However, excessive use of sick or emergency leave and/or tardiness is subject to disciplinary action. Employees must present a release to work from the Doctor upon returning to work following sick leave that requires hospitalization and/or surgery. Employees may return to work for 60 days with light duty restrictions. An extension will be allowed if the appropriate accommodations can be made.
9. The Library does not pay health or life insurance for employees while on sick leave without pay. It is the employee’s responsibility to contact the Director to make arrangements for payment of the total premium.
Funeral Leave
Library employees may be allowed a maximum of three days to attend the funeral of a member of the employee’s immediate family, this includes spouse, children, siblings, parents, parents –in-law, grandparents.
Citizenship Leave
Library employees will be granted leave with pay for jury duty or witness under subpoena for situations occurring during employment. Employees serving as jurors, during their scheduled work time, will receive full salary and benefits for the duration of jury duty. Citizenship leave is not deducted from an employee’s accrued leave.
Vacation Leave
Leave will become available for use after 6 months of employment.
The Library Director will accrue 20 days of vacation annually.
Full time staff will accrue vacation annually on the following schedule:
Years of employment Vacation earned
1-5 years 10 days
6-10 years 15 days
11+ years 20 days
Part-time Staff will accrue vacation on the following schedule:
Years of employment Vacation earned
1-5 years 1 week (based on scheduled hours)
6+ years 2 week (based on scheduled hours)
Full time employees may carry over a maximum of 80 hours at the end of the year. Part time may carry over 20 hours. Vacation requests must be approved in advance. Unscheduled absences are subject to disciplinary action.
Unpaid leave
Employees in without pay status are subject to disciplinary action unless they have qualified for FMLA. An employee may apply to the director for leave without pay for no more than 30 days for education or travel purposes.
FMLA
FMLA leave will be granted in accordance with federal guidelines.
Appearance and Hygiene (Revised and Approved 7-19-05)
Public image plays an important role in developing and maintaining support for the Neosho/Newton County Library. In order to maintain a public image consistent with a professional organization, it is expected that each staff member’s dress and grooming will be appropriate for a business environment and in keeping with his or her work assignment. Health and safety standards must also be considered in dressing for work. Questions regarding appropriate attire or exceptions to the dress code must be directed to the Library Director. The Library Director has the right to remove an employee from work to correct major deficiencies in dress, appearance or personal hygiene. All Library employees will wear library-issued nametags while on duty.
Breaks and Meal Periods
Each employee will receive one 15 - minute break for each 4 hours worked as scheduled by their supervisor. Breaks must be taken away from the Front Desk and away from the public area, but must be taken on library property. Breaks may not be used to arrive late, leave early or extend lunch breaks. Bottled water with a cap may be consumed at the Circ Desk – no pop or food.
Lunch hours are scheduled at the supervisor’s discretion, always to provide two staff at the Front Desk area at all times. Staff members should check in and out with their supervisor before leaving for breaks. Breaks should not be taken within 30 minutes of arrival or departure. Breaks and meals must not be taken in staff work areas while others are working
Employee Contact with the Public
The Library is a public service agency. The patron always comes first. Employees have a responsibility to maintain the best relations possible with the public both on and off duty.
Honoraria and Gifts
Library employees who present library-related programs may not charge for the service. If the group sponsoring the program gives the Library representative an honorarium, the Library employee may accept such payments on the condition that the honorarium is turned over to the Library. Non-cash gifts should also be given to the Library unless the Library Director rules otherwise.
Evaluation of Employees
Employees of the Neosho/Newton County Library will be evaluated as follows:
1. All new employees will be on probation for six (6) months. They will be evaluated at 3 months.
2. The Director and their immediate supervisor will evaluate full time and part time employees annually.
3. Employees will be evaluated on an annual basis.
Dismissal
The Library is an “AT-WILL” employer. This policy permits termination by either the employee or the Library at anytime. Unsatisfactory job performance, poor work habits or violation of library policies is cause for dismissal. Upon dismissal, an employee will receive written notice including the reasons for the dismissal. Unless otherwise approved by the Library Director, a dismissed employee will receive his/her final paycheck on the normal payday for the pay period in which he/she is dismissed, subject to the return of all Library property, including keys.
Failure to properly notify the Director of his/her absence from work for two consecutive or non-consecutive days will be deemed to have voluntarily resigned from his/her position without proper notice. An employee who abandons his/her position will forfeit eligibility for future employment by the Library.
Opening and closing
The library will not be opened or closed beyond normal staff hours unless prior approval is obtained by the Director. No staff may enter the library beyond approved hours for personal reasons. Designated staff may enter with the police if the alarm has reported an abnormality.
Disciplinary Action
An employee’s violation of work rules, misconduct, or continued unsatisfactory performance will result in disciplinary steps. No employee should be dismissed without fair warning (in writing) and an opportunity to improve. In situations where the employee violates the law, except in cases where the misconduct is so intolerable or objectionable that the employee must be punished by dismissal, even for a first offense. The Library’s approach to correcting unacceptable behavior or unsatisfactory job performance will normally consist of the following actions:
1. Oral Reprimand. This is an oral warning to the employee that the conduct is unacceptable and that further infractions will lead to more severe penalties. A written record of this discussion will be maintained by the Library Director and signed by the employee. This written record be become a part of the employee’s personnel file. (Revised and approved 10-29-02)
2. Written Reprimand. This is a written record of a reprimand that is usually preceded by an oral reprimand. The written reprimand will describe the unacceptable conduct or performance and specify the improvement needed. Both the Library Director and the employee must sign. A copy of this reprimand will be retained in the employee’s personnel file. This action may also include being put on probation for a period of time to be determined by the Library Director. In which case, a written probationary plan will be reviewed and signed by the employee and the Director. This plan will be retained in the employee’s personnel file.
3. Suspension without pay. If an employee has not corrected poor performance issues, he or she may be suspended without pay. Any type of workplace harassment or insubordination is cause for immediate suspension.
4. Dismissal. This is a last resort action for employees who fail to improve their performance or conduct after imposition of progressive disciplinary actions previously taken, or for a single serious instance of unacceptable conduct, or for the good of the Library. Reasons for immediate dismissal include, intoxication at work, possession of weapons, alcohol or drug use at work, fighting, theft or falsifying an employment application.
GRIEVANCE PROCEDURE
The policy of the Neosho/Newton County Library is to provide employees the right to an internal review of conditions, decisions or treatment unsatisfactory to the employee.
Open communications between employees and supervisors are encouraged. The Director is available to discuss matters informally before problems become serious in nature.
The purpose of the grievance procedure is to provide a method for reviewing management decisions or other issues. Evaluations and library policy may not be grieved.
Workplace/sexual harassment is not allowed. All complaints alleging such harassment will be investigated.
All permanent, non-probationary employees may appeal a decision through established grievance procedures.
Procedures:
- A grievance must be filed within 10 working days of the incident or knowledge of such. The employee shall state the complaint in writing, including the date of the alleged incident or duration of the pattern of conduct, facts and the resolution sought. The written grievance must be submitted to the Director within the 10 day timeframe.
- Upon receipt of the written complaint, the Director will schedule a meeting with the employee within 5 days to discuss the issues. The Director will consider the information presented, investigate further as necessary and give a decision to the employee within 5 working days.
- If the employee wishes to appeal the Director’s decision, they must submit a written request for a hearing to the Library Board president within 5 working days of the Director’s decision.
- The Library Board will hear the employee at the next board meeting in closed session. They may investigate further as necessary. A final decision will be rendered in writing within seven days.
The grievance procedure is not a legal proceeding.
ADMINISTRATIVE RULES
1. Personal phone calls while at work should be limited to 5 minutes. Employees should discourage incoming personal calls while at work. Employees should make personal calls while on break. Public desk phones should not be used for personal phone calls except in emergencies. Personal calls out of the toll-free area must be charged to the employee’s calling card. Library calls out of the toll-free area should be recorded on the phone call list kept at each desk.
2. The staff kitchen is reserved for the use of the Library employees, volunteers, and their guests. All those using the kitchen are required to clean up after themselves, including washing their own dishes. Every employee has the obligation to maintain the kitchen so that it is a clean and comfortable place that everyone can enjoy.
3. All requests for library books or supplies should be submitted to the Library Director before the order is placed. The Library does not approve standing or on-preview orders, unless first approved by the Library Director.
4. Any employee using the Library postage meter for personal mail will be subject to dismissal.
5. All Library employees must check out any materials before leaving the Library with them. Library materials checked out for an employee’s personal use are subject to the same circulation rules and fines as those checked out to a patron.
6. If the employee is unable to work their scheduled time, they will contact their immediate supervisor as soon as possible so that a replacement may be found. The supervisor will then contact the Library Director to inform him/her of the situation.
7. Internet searching or personal word processing during the hours that the employee is on duty is prohibited, unless the employee is assisting a patron with a Reference question.
8. Borrowing or taking money from library will result in immediate termination from employment.
9. Do not change the settings on any Library computer. Do not delete the History File from any computer. DO NOT PLAY GAMES on any Library computer.
10. No employee is to leave the building (except for meal breaks) unless they have notified their immediate supervisor.
Cash Handling Procedures
Cash payments are recorded using the Library’s software system according to the type of fee.
Checks are stamped “for deposit only” before being placed into the cash drawer.
The cash drawer must be locked if the circulation desk attendant must leave the area to assist a customer.
Customers must be given payment receipts.
At closing the cash drawer will be locked.
Before opening, cash will be counted and the amount above the beginning balance will be reconciled with the recorded receipts. Income will be recorded by fee payment type.
The Director or designee will verify the amount and deposit in the library’s checking account.
Revenues will be deposited Monday thru Friday at Neosho and weekly at Seneca.
If revenue is $5 more than or less than recorded receipts, the cash drawer will be counted and reconciled at the end of each desk shift until the Director deems otherwise.
Theft of funds is cause for dismissal.
DUTIES OF PERSONNEL
Library Director (Revised and Approved – June 20, 2006)
Education: Master of Library Science degree from an ALA-accredited library graduate school with at least 5 years of library experience.
Responsibilities for the Neosho/Newton County Library/Seneca Branch Library:
1. Plans, coordinates and directs all activities of the Library to ensure the Library’s influence, service and materials are available to all people of the community
2. Provides expertise and long-range planning in all areas including finance, expansion, staff development, professional services, marketing and public relations and technology
3. Implements the policies set by the Library Board of Directors
4. Articulates the Library’s purpose, mission, and services through speaking engagements
5. Prepares and maintains a balanced budget to include expenditures for buildings, equipment, materials, and salaries.
6. Directs strategic planning of library services, including the preparation of an annual library budget to be presented to the board for their review and approval.
7. Works with the community and develops connections with industry, business, labor, civic, social, recreational, cultural and religious groups, to ensure the Library serves them all
8. Cooperates with the schools and other agencies in matters of mutual concern
9. Keeps the community informed and strengthens public relations through consistent, creative, and resourceful forms of publicity on the work of the Library as an institution, its services, materials, and policies
10. Develops new methods and procedures for improving the quality, compliance, and efficiency of library activities.
11. Approves all acquisitions to the library.
12. Prepares and submits all required reports to county, state and federal agencies.
13. Is responsible for determining the organizational framework of the library and making day-to-day decisions regarding the operation of the library.
14. Identifies personnel needs, manages employees, conducts interviews and make recommendations regarding employees to the Board of Directors.
15. Shall address personnel issues in a manner congruent with the personnel policies of the library.
16. Performs all other tasks as may be assigned by the Library Board of Trustees.
Assistant Director/Director of Acquisitions, Collections and Grants (Revised and Approved 2-21-06)
Education: Baccalaureate degree in Library Science or comparable degree with at least five years of library experience.
Responsibilities for the Neosho/Newton County Library/Seneca Branch Library:
1. Performs all duties under the authority of the Library Director.
2. Directs the operation of the Library in the absence of the Director.
3. Is responsible for acquisitions for collection development of the library with the exception of periodicals and shall maintain the integrity of the database for the library.
4. Performs weeding of the collections of the library in cooperation with the Circulation Supervisor.
5. Performs and supervises all cataloging procedures.
6. Reviews and balances annual inventory of collections of the library.
7. Is responsible for applying for grants and administering grant programs.
8. Attends staff meetings.
9. Attends library board meetings as needed or after work hours.
10. Assists in strategic planning of library service, including budgeting.
11. Performs all other tasks as may be assigned by the Library Director.
Systems Administrator (Revised and Approved 2-21-06)
1. Performs all duties under the authority of the Library Directory and Assistant Director.
2. Administers the local area computer network at Neosho and the Seneca Branch Library.
3. Manages the equipment and programs of the Library’s automated system.
4. Runs regular and special system reports and informs Director of same.
5. Conducts regular backups of system database and installs software updates.
6. Keeps library records and statistics and informs Director of same on a regular basis, including but not limited to regular weekly and monthly circulation reports.
7. Is responsible for setting up data collection system for annual inventory and collecting data from inventory scanner.
8. Troubleshoots all PC problems, and all other technology difficulties at the Library.
9. Helps train staff and patrons on software and equipment, including any special classes, i.e. in-service training.
10. Maintains and updates the Library’s web page
11. Assists with Acquisitions and System Administration on the catalogue data base.
12. Attends staff meetings.
13. Attends library board meetings as needed or after work hours.
14. Assists in strategic planning of library service, including budgeting.
15. Performs all other tasks as may be assigned by the Library Director or Assistant Director.
Circulation Supervisor (Revised and Approved 2-21-06)
1. Performs all duties under the authority of the Library Director.
2. Supervises all Circulation Staff, including scheduling and job assignments to be performed.
3. Prepares daily and monthly reports, a copy of which is to be given to the Library Director.
4. Assesses damaged material costs and fines.
5. Supervises annual inventory of library collection.
6. Is responsible for keeping track of general supplies and ordering them as needed (i.e. bookmarks, staples, paper, ink ribbons, etc.).
7. Assists the Library Director in the selection and acquisition of periodic library materials.
8. Assists the Library Director in hiring and evaluating the circulation staff.
9. Is responsible for publishing the monthly newsletter.
10. Supervises the changing of the front bulletin board on a monthly basis.
11. Supervises the posting of signs announcing events and closings.
12. Is in charge of training new circulation staff members and on-going education of the circulation staff.
13. Attends staff meetings.
14. Attends library board meetings as needed or after work hours.
15. Assists in strategic planning of library service, including budgeting.
16. Performs all other tasks as may be assigned by the Library Director.
Processing Department Clerk (Revised and Approved 2-21-06)
1. Performs all duties under the authority of the Library Director and the Director of Acquisitions.
2. Responsibilities for Neosho/Newton County Library/Seneca Branch Library include, but are not limited to:
- Open all boxes, check the items off the packing list – attach barcodes, stamp the item, code and make a copy of the invoice, re-package the AV materials in secure cases.
- Using the software program Bookwhere, download the appropriate MARC record for the bibliographic records. Create new MARC records for an item not found in Bookwhere.
- Enter the holdings on the Bibliographic Record, print the spine label, cover the books, and apply assorted stickers, record items on the NEW and Seneca lists.
- Make repairs as necessary to the items.
- Assist with weeding and discarding.
- Maintain processing supplies.
3. Performs all other tasks as may be assigned by the Library Director.
Youth Services Coordinator (Revised and Approved 2-21-06)
1. Performs all duties under the authority of the Library Director.
2. Plans and executes programs and activities to promote reading.
3. Develops materials to support these programs
4. Provides statistics on youth programs and activities to the Library Director within five (5) days after the conclusion of each program.
5. Performs outreach to community agencies and organizations, informing Library Director of same prior to execution.
6. Works with the Acquisitions Department selecting and weeding the youth collections.
7. Prepares press releases for youth programming for the Library Director’s Approval.
8. Attends staff meetings.
9. Attends library board meetings as needed or after work hours.
10. Assists in the strategic planning of library service, including budgeting.
11. Performs all other tasks as may be assigned by the Library Director.
Evening/weekend circulation supervisor
1. Performs all duties under the authority of the Library Director and the Circulation Supervisor.
2. Oversees the operation of the library when the circulation supervisor and senior staff are not present/
3. Performs regular circulation duties, such as: checking items in and out, shelving, placing holds and inventory.
4. Reads assigned shelves on a monthly basis.
5. Assists library patrons.
6. Maintains circulation staff schedules.
7. Completes daily and monthly reports.
8. Attends staff meetings.
9. Performs all other tasks as may be assigned by the Circulation Supervisor or the Library Director.
Circulation Clerk (Revised and Approved 2-21-06)
1. Performs all duties under the authority of the Library Director, the Circulation Supervisor, the Evening Supervisor.
2. Performs regular circulation duties, such as: checking items in and out, shelving, placing holds, and inventory.
3. Reads shelves per instruction on a monthly basis.
4. Assists library patrons.
5. Assesses damaged material costs and fines.
6. Performs all other tasks as may be assigned by the Library Director or Circulation Supervisor.
Genealogy Clerk (Revised and Approved 2-21-06)
1. Performs all duties under the authority of the Library Director.
2. Works under the guidance of the Genealogy Library Manager.
3. Supervises the Genealogy Room in the absence of the Genealogy Library Manager.
4. Assists patrons with Genealogy queries.
5. Greets and registers visitors to the Genealogy Library.
6. Performs all other tasks as may be assigned by the Library Director.
Seneca Branch Manager
1. Performs all duties under the authority of the Library Director.
2. Schedules programs, supervises library services and weeds the collection of the branch.
3. Supervises Seneca staff.
4. Assists library patrons.
5. Reads shelves on a monthly basis.
6. Completes daily and monthly revenue reports, of which a copy of the monthly report is to be given to the Library Director.
7. Is responsible for turning in supply requests to the Library Director.
8. Is responsible for an article about the library to be presented to the Seneca newspaper for publication each week.
9. Is responsible for processing the branch mail daily.
10. Is the official Seneca Chamber of Commerce representative for the branch library and as such shall attend chamber functions.
11. Attends staff meetings.
12. Performs all other tasks as may be assigned by the Library Director.
Neosho/Newton County Library offers access to a number of “Public Access” and Reference Computers. These computers are capable of running programs from CDs as well as Word processing, Data and Spreadsheet programs and accessing the Internet for a wide variety of resources and Web based e-mail. The Neosho/Newton County Library provides these services equally to all library users under the following conditions:
The library staff does not monitor and has no control over information accessed through the Internet and cannot be responsible for its content. The internet is a worldwide community with a highly diverse population and it is the individual user’s responsibility to use this resource wisely. Not all resources on the internet provide accurate, complete or current information. Minors are restricted from access to material that is pornographic in accordance with Sections 182.825 and 182.827, RSMo. Restriction of a child’s access to the Internet is the responsibility of the parent or legal guardian. A parent guardian must sign the Internet registration form for a minor. A parent/guardian must accompany students under the age of 13 when using a computer with Internet access.
Transmission of any material in violation of any U.S. or State regulation is prohibited. This includes, but is not limited to, copyrighted material, threatening or obscene material, or material protected by trade secrets. The uploading or creations of computer viruses, or other acts of vandalism or electronic trespass are prohibited. The public viewing, creation or transmission of materials that may be considered obscene or objectionable is a violation of current Missouri Law. (RS MO 573.010, 575.060)
Patrons wishing to use these computers will need a current, unblocked (no overdues or fees) Neosho/Newton County Library Card and must fill out and sign the Internet Registration form which shows that they have read and accepted this policy. Visitors may be issued a one-day pass upon completion of the Internet Registration form.
The public computers are available from opening of the library to fifteen minutes before closing each day the Library is open to the public.
Patron’s use of the computers may be limited during any given week to ensure fair usage time for all. You may use one of the computers for a one-hour session at a time; additional time may be given if there are no other patrons waiting to use the computers with the understanding that the session may be abridged. No more than two people at each computer at one time.
DO NOT TO ATTEMPT TO FIX PROBLEMS WITH THE COMPUTERS OR PRINTERS - CONTACT STAFF - DO NOT TURN OFF THE COMPUTERS!!!!!!!
YOU MAY NOT USE YOUR OWN SOFTWARE OR DOWNLOAD ANY PROGRAMS TO ANY OF THE LIBRARY COMPUTERS. However you may use your removable storage device to save your work. This privilege will be rescinded if a patron’s device damages the systems in any way. This helps prevent viruses that can damage the library’s computers. (Revised and Approved 9-18-02)
All printouts from the computers are $.10 each page and may be picked up at the desk.
Violation of the library’s acceptable use policy may result in the loss of computer privileges. A first incident will result in a warning. A second violation will result in being banned from the computers for one week. A third occurrence will result in a permanent ban. A serious or illegal offense will immediately result in permanent banning. A customer may appeal permanent banning with the library board.
Probationary EMPLOYMENT EVALUATION
To be completed with the staff member performing each procedure.
Name ___________________________
Ü Staff member understands what a call number is and know specific locations of all materials in the library.
Ü Shelving of books is 100% accurate – this requires the supervisor to check on shelving when completed. How long did you check staff person’s shelving initially?
Ü Staff member is familiar with opening and closing procedures for the library and follows the procedures.
Ü Staff member knows how to use the photocopier:
Including enlarging and reducing?
How to make back to back copies?
Where the paper goes into the copier?
How to change the toner?
Where paper and toner are stored?
Ü Staff member knows how to use the printer:
Where the paper goes into the printer?
How to open to remove jam?
How to change toner?
Ü Staff member knows how to use the fax machine:
Charges that are made?
Where and how the paper goes into the fax machine?
Where cover sheets are located and how to fill one out?
How to change the toner?
Ü Staff member has familiarity with Internet and can do research successfully?
Ü Staff member knows how to access email and how to reply?
Ü What is the staff person’s capability on the public computers used for word processing? Can they assist patrons when they are having problems?
Ü Staff member has knowledge of library’s automated system? What is their comfort level?
Ü Can staff member search for items in our database and world catalog and find them successfully?
Ü Can staff member register borrowers?
Do they know what constitutes proper ID?
Does staff member know what constitutes a non-resident and how to handle the registration?
Ü Can staff member put materials on hold? How do they handle explanation to the borrower when item is in circulation?
Ü Does staff member understand the difference between intra loans and inter loan? Do they always offer to borrow from other libraries (both our own and/or in-state or out of state) if materials are not available at their facility?
Ü Does staff member know how to answer the telephone? And how to transfer a call, if necessary?
Ü What is staff member’s attitude toward the job?
Ü Where does staff member feel they need more attention to learning certain skills?
This evaluation was reviewed with the staff member on ______________ (date).
____________________________ ______________________________
Staff Member Signature Supervisor Signature
______________________________
Director Signature
Comments:
NEOSHO/NEWTON COUNTY LIBARY
ANNUAL PERFORMANCE REVIEW
Employee Name ________________________________ Date: ____________
Job Title: ______________________________________
Employee is: ___________ Full Time __________Part Time
Part 1 –
Rating Scale:
5 = Superior; 4 = Above Expectations; 3 = Satisfactory; 2 = Needs Improvement; 1 = Unsatisfactory
Superior: Exceeds job responsibilities and expectations consistently. Above Expectations: Meets job responsibilities consistently and sometimes exceeds. Satisfactory: Performs assigned job responsibilities consistently. Needs improvement: Further improvement is needed to meet job responsibilities consistently. Unsatisfactory: Performance is clearly below satisfactory levels and does not met position responsibilities.
WORK HABITS –
Attendance - ________
Punctuality - ________
JOB KNOWLEDGE –
Understands job requirements - _________
Has knowledge of policies and procedures - _______
SKILLS –
Carries out instructions promptly, completes tasks - __________
Quality of work – accuracy and neatness - _________
Creativity and Initiative - __________
ATTITUDES –
Accepts change - __________
Accepts responsibility - __________
Is friendly and helpful, impartial - __________
Cooperative/team worker - __________
Effectiveness under stress - __________
PERSONAL FITNESS –
Good grooming habits - _________
HOUSEKEEPING HABITS –
Appearance of work station/neat and orderly - __________
Maintenance of tools/equipment - __________
SUPERVISORY FACTORS (Supervisors Only) –
Planning, organization and scheduling - _________
Employee training - __________
Verbal and written communication - _________
Policy and procedure knowledge - __________
Monthly/weekly report management - _________
Leadership and control - __________
Follow through & accomplishment - _________
Part 2 –
- What part(s) of your job do you like the most?
- What part(s) of your job do you like the least?
- What courses do you feel might be helpful to you?
- How do you feel services in our library might be improved?
- How can I help you?
- How am I doing as a helper?
This review was discussed with me on _______________________.
Employee’s Signature: _____________________________
Director’s Signature: ______________________________
INTERLIBRARY LOAN REQUEST FORM
For Neosho Newton County Library Patrons ONLY
PLEASE PRINT
Title________________________________________________________________________________________
Author______________________________________________________________________________________
Publisher__________________________ Copyright Date ________Edition______________________________
Patron Information
Name______________________________________________________________________________________
Address_____________________________________________________________________________________
(Number and Street) (CITY) (POSTAL CODE)
Phone________________________ E-Mail__________________________________________
Library Card Number______________________________ Staff Initials:__________________
I prefer to be notified by Phone E-mail (Circle one)
Pickup Location: Neosho__________________ Seneca_________________
I AGREE TO PAY UP TO $__________ IN SHIPPING COSTS, WHETHER I PICK UP THE ITEM OR NOT. I AGREE TO PAY ANY AND ALL COSTS LEVIED BY THE LENDING LIBRARY. A $5.00 HANDLING FEE WILL BE CHARGED FOR EACH ILL NOT PICKED UP IN 5 DAYS.
Signature____________________________________Date_____________________________
NEOSHO/NEWTON COUNTY LIBRARY
INTERNET REGISTRATION
NAME ________________________________________________________
Please Print
ADDRESS _____________________________________________________
Please Print
CITY _________________________ STATE__________ZIP___________
Please Print
I HAVE READ AND I ACCEPT THE RESPONSIBILITIES OF THE POLICIES STATED IN THE ACCEPTABLE USE POLICY OF THE NEOSHO/NEWTON COUNTY LIBRARY.
SIGNATURE ____________________________DATE________________
PARENT’S SIGNATURE REQUIRED IF THE PATRON IS UNDER 17 YEARS OLD
PARENT’S SIGNATURE _______________________________________
STAFF ______________
Neosho/Newton County Library
Absence Form
Date ___________
Employee _________________________
____ I missed work on _____________ for the following reason(s):
____ I will miss work on ______________ for the following reason(s):
_____ 1. Personal Illness
_____ 2. Illness of Family Member
_____ 3. Vacation
_____ 4. Funeral Leave
_____ 5. Doctor’s/Dentist’s Visit
_____ 6. Other _______________
Total Hours Missed _____________
Total Hours Made-up during the current pay period _______________
Signature ______________________
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MISSOURI REVISED STATUTES 2000
REGARDING LIBRARIES
RSMO 182.010 County library districts – petition – tax levy – notice – elections – elections to increase levy.
RSMO 182.040 City may become part of county library district – procedure – effect
RSMO 182.050 County library boards – appointment, qualifications, removal, vacancies – nepotism forbidden
RSMO 182.060 Board to organize – rules and regulations – county librarian, appointment
RSMO 182.070 General powers of district – seal
RSMO 182.073 Treasurer of board, custodian of funds
RSMO 182.075 Bond requirements for treasurer, librarian and other employees
RSMO 182.080 Board may contract for library service – procedure
RSMO 182.100 Tax for library building, election – duration, rate – building fund – revenues paid to district
RSMO 182.105 Issuance of bonds for building – limits – maturity – election – tax to pay
RSMO 182.110 Librarians required to attend meetings – expenses
RSMO 182.120 Services assessable to all residents of county
RSMO 182.291 City – county library, how organized – board of trustees, duties – effect of merger on assets and liabilities – funds, how handled – budget required
RSMO 182.815 Disclosure of library records, definitions
RSMO 182.817 Disclosure of library records not required – exceptions
SUGGESTION FOR PURCHASE
DATE ___________
NAME ____________________ PHONE (REQUIRED_________
ADDRESS_______________________________________
BARCODE # (REQUIRED) ______________________________
STAFF INITIALS _______ PICK UP LOCATION______________
I AM A REGISTERED LIBRARY PATRON AND I WOULD LIKE THE LIBRARY STAFF TO CONSIDER ORDERING THE FOLLOWING ITEMS. WHILE WE MAY NOT ADD YOUR SUGGESTED TITLE TO THE COLLECTION, WE APPRECIATE THE INPUT AND VALUE YOUR CONTRIBUTION.
HOMEBOUND BORROWER
Patron Information
Name ______________________________________________________
Last First MI
Address ____________________________________________________
City _________________________ State _____________ ZIP _________
Phone _______________ Library Card Number _____________________
I would like to name the person(s) below as my proxy borrower(s).
I understand that I am fully responsible for all library materials borrowed in my name, including all damages and fines.
Signature ________________________________ Date _______________
Proxy Borrower Information
1 Name _________________________________________________
Last First MI
Address ________________________________________________
City ___________________ State _____________ ZIP __________
Phone ________________________
2 Name __________________________________________________
Last First MI
Address ________________________________________________
City ___________________ State ____________ ZIP __________
Phone ________________________
I verify that ______________________________is under my care and unable to visit the library due to health reasons.
Signature____________________________________
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS
NEOSHO/NEWTON COUNTY LIBRARY
We appreciate your concerns and welcome your comments. If you would like a written response, please include your name and address below.
1. What kind of material are you commenting on? (e.g. book, video, magazine)
2. Please provide the following information on this material:
Title ________________________________ Author ______________________
Copyright date _____________ Publisher/Producer _______________________
3. Please describe what you find objectionable: (Please be specific, citing page numbers) _____________________________________________________
4. Have you read, viewed or listened to the entire work? Yes ______ No ______
If not, what parts? _________________________________________________
5. Would recommend this material for a different age group or location? If so, please specify. ____________________________________________________
6. Can you suggest other material to take its place? _______________________
6. What other comments would you like to make? ________________________
Print your name __________________________ Phone ___________________
Address _________________________________________________________
Your signature ___________________________ Date ____________________
MAIL TO: Director, Neosho/Newton County Library
201 West Spring Street
Neosho, Mo. 64850
FOR STAFF USE ONLY:
STAFF MEMBER DATE REC’D.
DIRECTOR DATE REC’D.
DIRECTOR DATE OF RESPONSE
NEOSHO/NEWTON COUNTY LIBRARY
PATRON REFUND FORM
Patron Information Date___________
Name _______________________Library Card#_______________
Address_____________________________________
City_______________________State____________Zip_________
Amount of Refund $_________________________
Reason for Refund___________________________________________
Refund may take four to six weeks to process.
Staff Initials_________
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APPLICATION FOR EMPLOYMENT
APPLICANTS MAY BE TESTED FOR ILLEGAL DRUGS
PLEASE COMPLETE PAGES 1-4. DATE______________________________
Name
Last First Middle Maiden
Present address
Number Street City State Zip
Home Telephone ( ) Cell Phone ( ) Fax ( )
E-mail Days/Hors available to work
No Pref _______ Thur __________
Position Applied for _________________________ Mon __________ Fri ___________
Tue ________ Sat ________
Wed ________
Employment desired ___ FULL-TIME ONLY ___ PART-TIME ONLY ___ FULL – OR PART-TIME
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TYPE OF SCHOOL |
NAME OF SCHOOL |
LOCATION (Complete mailing address) |
NUMBER OF YEARS COMPLETED |
MAJOR & DEGREE |
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High School |
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College |
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Bus. Or Trade School |
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Professional School |
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HAVE YOU EVER BEEN CONVICTED OF A CRIME? ____ No ____ Yes
If yes, explain number of conviction(s), nature of offense(s) leading to conviction(s), how recently such offenses(s) was/were committed, sentence(s) imposed, and type(s) of rehabilitation. ____________________________________________________________________
___________________________________________________________________________________________________________
APPLICATION FOR EMPLOYMENT
Please list three or more references other than relatives.
Name ___________________________________________
Position _________________________________________
Company ________________________________________
Address _________________________________________
________________________________________________
Telephone ( )
Name ___________________________________________
Position _________________________________________
Company ________________________________________
Address _________________________________________
________________________________________________
Telephone ( )
Name ___________________________________________
Position _________________________________________
Company ________________________________________
Address _________________________________________
________________________________________________
Telephone ( )
Name ___________________________________________
Position _________________________________________
Company ________________________________________
Address _________________________________________
________________________________________________
Telephone ( )
An application form sometimes makes it difficult for an individual to adequately summarize a complete background. Use the space
below to summarize any additional information necessary to describe your full qualifications for this position.
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APPLICATION FOR EMPLOYMENT
Work Please list your work experience for the past five years beginning with your most recent job held.
Experience If you were self-employed, give firm name. Attach additional sheets if necessary.
Name of employer Name of last Employment dates Pay or salary
Address supervisor
City, State, Zip Code
Phone number From Start
To Final
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Your last job title
Reason for leaving (be specific)
List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this
Company.
Name of employer Name of last Employment dates Pay or salary
Address supervisor
City, State, Zip Code
Phone number From Start
To Final
|
Your last job title
Reason for leaving (be specific)
List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this
Company.
|
APPLICATION FOR EMPLOYMENT
Work Please list your work experience for the past five years beginning with your most recent job held.
Experience If you were self-employed, give firm name. Attach additional sheets if necessary.
Name of employer Name of last Employment dates Pay or salary
Address supervisor
City, State, Zip Code
Phone number From Start
To Final
|
Your last job title
Reason for leaving (be specific)
List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this
Company.
Name of employer Name of last Employment dates Pay or salary
Address supervisor
City, State, Zip Code
Phone number From Start
To Final
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Your last job title
Reason for leaving (be specific)
List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this
Company.
May we contact your references & Present Employer? _____ Yes _____ No
I certify on my oath that all information is correct to the best of my knowledge.
_____________________________________ ____________
Signature Date
Updated May21st, 2013
