I. Statement of Philosophy
The policy manual contains the general policies of the library with regard to the following:
· The mission of the library, the responsibilities of the library board and staff
· The basic principles of material selection, access to materials and confidentiality of library records
· Policies for the use of library services
· The rights and responsibilities of customers and staff
· Fee schedules
II. Mission Statement
The mission of the Neosho Newton County Library is to maintain and improve the quality of life for all citizens by providing access to materials, resources and technology that contributes to the knowledge, enrichment and enjoyment of the community.
The staff and board will work together to serve the public and to respond to the changing nature of library services through collections, technology and well-trained staff.
III. Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
V. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Adopted June 18, 1948, by the ALA Council; amended February 2, 1961; amended June 28, 1967; amended January 23, 1980; inclusion of “age” reaffirmed January 24, 1996.
IV. Freedom to Read
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label "controversial" views, to distribute lists of "objectionable" books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.
Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be "protected" against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.
These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.
Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.
Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.
We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.
The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.
We therefore affirm these propositions:
- It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.
Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them. To stifle every nonconformist idea at birth would mark the end of the democratic process. Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.
- Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated.
Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.
- It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author.
No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.
- There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.
- It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous.
The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.
- It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information.
It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.
- It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one.
The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader's purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said. Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support.
We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.
This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.
Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.
V. Freedom to View
- To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.
- To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.
- To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.
- To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, or other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.
- To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view.
This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979. This statement was updated and approved by the AFVA Board of Directors in 1989.
Endorsed January 10, 1990, by the ALA Council
VI. Libraries: An American Value
Libraries in America are cornerstones of the communities they serve. Free access to the books, ideas, resources, and information in America’s libraries is imperative for education, employment, enjoyment, and self-government.
Libraries are a legacy to each generation, offering the heritage of the past and the promise of the future. To ensure that libraries flourish and have the freedom to promote and protect the public good in the 21st century, we believe certain principles must be guaranteed.
To that end, we affirm this contract with the people we serve:
- We defend the constitutional rights of all individuals, including children and teenagers, to use the library’s resources and services;
- We value our nation’s diversity and strive to reflect that diversity by providing a full spectrum of resources and services to the communities we serve;
- We affirm the responsibility and the right of all parents and guardians to guide their own children’s use of the library and its resources and services;
- We connect people and ideas by helping each person select from and effectively use the library’s resources;
- We protect each individual’s privacy and confidentiality in the use of library resources and services;
- We protect the rights of individuals to express their opinions about library resources and services;
- We celebrate and preserve our democratic society by making available the widest possible range of viewpoints, opinions and ideas, so that all individuals have the opportunity to become lifelong learners - informed, literate, educated, and culturally enriched.
Change is constant, but these principles transcend change and endure in a dynamic technological, social, and political environment.
By embracing these principles, libraries in the United States can contribute to a future that values and protects freedom of speech in a world that celebrates both our similarities and our differences, respects individuals and their beliefs, and holds all persons truly equal and free.
Adopted February 3, 1999, by the
Council of the American Library Association
VII. Code of Ethics
We significantly influence or control the selection, organization, preservation, and dissemination of information. In a political system grounded in an informed citizenry, we are members of a profession explicitly committed to intellectual freedom and the freedom of access to information. We have a special obligation to ensure the free flow of information and ideas to present and future generations.
The principles of this Code are expressed in broad statements to guide ethical decision making. These statements provide a framework; they cannot and do not dictate conduct to cover particular situations.
- We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable service policies; equitable access; and accurate, unbiased, and courteous responses to all requests.
- We uphold the principles of intellectual freedom and resist all efforts to censor library resources.
- We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted.
- We respect intellectual property rights and advocate balance between the interests of information users and rights holders.
- We treat co-workers and other colleagues with respect, fairness, and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions.
- We do not advance private interests at the expense of library users, colleagues, or our employing institutions.
- We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representation of the aims of our institutions or the provision of access to their information resources.
- We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co-workers, and by fostering the aspirations of potential members of the profession.
Adopted June 28, 1997, by the ALA Council; amended January 22, 2008.
Board of Trustees
The Neosho Newton County Library Board consists of nine (9) board members, five (5) members appointed from Newton County Commissioners and four (4) members appointed from the Neosho City Council. The Board members are expected to represent the Library in the community. Authority rests with the Full Board, not with individual Board members.
The Library Board meets regularly on the third Tuesday of each month at 4:00 p.m. The Board President may call special meetings. The Board establishes goals and objectives and adopts rules, policies and regulations for the governing of the Library. All meetings of the Library Board are subject to the Missouri Sunshine Law.
By-Laws of the Board of Trustees
of the Neosho Newton County Library
Article I Name
The name of this organization is the Neosho Newton County Library Board
Article II Board Membership
The Neosho Newton County Library Board shall consist of nine trustees.
Four trustees will be appointed for three year terms by the Neosho
City Council. Five trustees will be appointed for three year terms by the
Newton County Commissioners. Vacancies will be filled by the
appropriate appointing body. Each new Board Member will be asked to sign the Library Board’s Code of Ethics.
Article III Officers
Section I Officers of the Neosho Newton County Library Board shall be elected at the July meeting each year. Such officers shall be President, Vice President, Secretary and Treasurer. These officers, along with the Library Director and the Assistant Director will be designated as check signers and will be added to all bank accounts.
Section II The President of the Neosho Newton County Library Board shall preside at all meetings, appoint special committees as needed and authorize special meetings to be held. The President of the Board will be the official spokesperson for the Board.
Section III The Vice President of the Neosho Newton County Library Board shall assume the duty of the President in the latter’s absence.
Section IV In the absence of both the President and the Vice President, the trustees shall elect a President Pro tem.
Section V The Secretary of the Neosho Newton County Library Board shall keep a true and accurate record of all board meetings and maintain custody of the minutes.
Section VI The Treasurer of the Neosho Newton County Library Board shall be the official custodian of all monies of the library district. Two authorized signors shall sign checks for disbursement.
Article IV Quorum
Section I A quorum for the transaction of the library board business shall consist of a simple majority.
Section II Unless approved in advance by the trustees, failure to attend three consecutive meetings will result in that trustee no longer being considered a member of the Board. A letter will be written to the appropriate appointing body for consideration of a new appointment to the Neosho Newton County Library Board.
Section III Board attendance will be recorded and submitted to the appointing body annually after the June meeting.
Article V Board Meetings
Section I The regular monthly meeting of the Neosho Newton County Library Board shall be held the third Tuesday of each month at 4:00 pm at 201 West Spring St. Neosho, Mo. The June meeting will be held in Seneca, Missouri, at a location determined by the Library Director. The Library Director shall notify each member one week in advance of each meeting. No change in meeting time is permitted unless approved at a previous meeting. Announcement of all meetings shall be posted at the Neosho Newton County Library at least 24 hours before each meeting in accordance with the Missouri Revised Statutes. If the Board intends to hold a meeting by conference call or other electronic means, notice shall be posted in accordance with the Missouri Sunshine Law.
Section II Special meetings may be called by the Neosho Newton County Library Board President for the transaction of business stated in the call for meeting. Three days’ notice will be issued by the Library Director for special meetings.
Section III The Library Director shall be present at all Neosho Newton County Library Board meetings unless his/her personnel status is to be discussed as matter of business and action taken by the Board.
Section IV Except as noted in the Missouri Revised Statutes all meetings of the Neosho Newton County Library Board shall be open to the public. All public records of the Neosho Newton County Library Board shall be open to the public for inspection and copying at the Neosho Newton County Library, 201 W. Spring Street, Neosho, Missouri, subject to current fees. All votes of the Neosho Newton County Library Board shall be recorded.
The Neosho Newton County Library Board shall follow the instructions of the Missouri Revised Statutes in regard to notification of meetings and maintaining public records.
Article VI Order of Business
Section I The Library Director shall be responsible for preparation of the notice of the meeting and the agenda of business for each monthly meeting and special meetings, to be sent to each trustee a week prior to the meeting to be held.
The agenda shall be prepared in consultation with the President of the Board of Trustees.
Section II The agenda of business shall include the following items in this order:
I. Introduction of Board Members and Guests
III. Consent Agenda
a. Approval of Minutes of Regular and Closed Meetings
b. Review of Budgeted Expenses
c. Financial Report
IV. Staff Reports
V. Old Business
VI. New Business
VII. Motion for Closed Session
VIII. Executive Session
Article VII Committees
Section I Committees may be appointed for special purposes by the Board President and with the consent of the majority of the trustees.
Committees will continue until a final report is made to the Neosho Newton County Library Board. These committees are automatically dissolved upon completion of assignment.
Section II An annual budget committee appointed by the President and approved by the trustees shall meet beginning in July with the Library Director to produce a proposed budget for the upcoming year for approval in September by the Board of Trustees.
Article VIII Library Director
Section I The Library Director shall be an ex-officio member of the Neosho Newton County Library Board.
Article IX Amendments
Section I The by-laws shall be reviewed annually beginning in February by a committee, with final approval in April. The by-laws may be amended at any regular meeting of the Neosho Newton County Library Board provided that the amendment is submitted in writing. The amendment becomes adopted after two readings and a majority vote of the trustees.
Article X Rules of Order
Section I Robert’s Rules of Order shall apply where they are not inconsistent with the by-laws.
Section II Twenty four hours’ notice is required in order for a member of the public to speak at a board meeting. Public comment shall be limited to 5 minutes each, for a total of 15 minutes.
Duties and responsibilities of the Library Board
· Prepare a job description in order to employ a competent and qualified Library Director and provide regular periodic evaluations, to include staff, of the Library Director.
· Determine the mission of the Library and adopt written policies, consistent with that mission, to govern the operation of the library.
· Know the program and needs of the Library in relation to the community, keep abreast of standards and library trends
· Establish, support and participate in a planned public relations program
· Assist in the preparation of the annual budget
· Know local and state laws, actively support library legislation in the state and nation
· Attend all board meetings and see that accurate records are kept on file at the Library
· Attend regional, state and national trustee meetings and workshops, and affiliate with the appropriate professional organizations
· Be aware of the services of the State Library
Neosho Newton County Library Board
Code of Ethics
Library Trustees will
1. Carefully consider and respect the opinions of my fellow Board members;
2. Respect and support all majority decisions of the Board, and once the Board has acted, accept the will of the majority; and not discuss the confidential proceedings of the Board outside of the Board Room;
3. Keep well-informed of developments relevant to issues that may come before the Board;
4. Participate actively in Board meetings and actions and not discuss elsewhere what they are unwilling to discuss in Board meetings;
5. Bring to the attention of the Board any issues they believe will have significant effect on the organization or those served;
6. Attempt to interpret the needs of all those served to the Board of Directors;
7. Refer complaints directly to the proper level on the chain of command; and not interfere with the duties of staff or undermine the authority of the Library Director;
8. Ensure that the organization is well-managed, not try to manage the organization;
9. Represent all those whom this organization serves and not a particular geographic area, interest group, family member, friend, or business associate;
10. Consider oneself a “trustee” of the organization and do one’s best to ensure that it is well-maintained, financially secure, and always operating in accord with stated objectives and in the best interest of those served;
11. Express personal opinions but, once the Board has acted, accept the will of the majority;
12. Acknowledge conflicts of interest between one’s personal life and position of the Board, and abstain from voting or attempting to influence issues in which one has a conflict of interest.
13. Speak only on behalf of the organization when specifically authorized to do so.
Reasons for Censure by the Library Board
· Missing three or more board meetings in succession
· Violating the Code of Ethics
Neosho Newton County Library
1. STATEMENT of PURPOSE
It is the policy of the Neosho Newton County Libraryto invest its funds in a manner that will provide the highest investment return with the maximum security, while meeting the daily cash flow needs and complying with all state statutes governing the investment of public funds.
2. SCOPE of POLICY
This investment policy applies to all financial assets of Neosho Newton County Library. These assets are accounted for in the various funds of Neosho Newton County Library and include the general fund, capital project funds, endowment, and any new fund established by Neosho Newton County Library.
3. INVESTMENT OBJECTIVES, IN PRIORITY ORDER
A. Safety: Safety of principal is the foremost objective of the investment program.
B. Liquidity: The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.
C. Return of Investment: The investment portfolio shall be designed with the objective of obtaining a rate of return throughout the budgetary and economic cycles, taking into account the investment risk constraints and the cash flow from characteristics of the portfolio.
D. Diversification: The investment will be diversified by security type to minimize any potential investment loss.
4. DELEGATION of AUTHORITY to MAKE INVESTMENTS
Authority to manage the investment program is derived from Section 182.630 of Missouri Revised Statutes. Management responsibility for the investment program is hereby delegated to Neosho Newton County Library Director or her/his designee who shall follow the written procedures manual and internal controls for the operation of the investment program consistent with this Investment Policy.
5. AUTHORIZED INVESTMENT INSTRUMENTS
Neosho Newton County Library funds shall be invested only in the manner permitted with provisions of Missouri State Statutes, and may include any of the following:
A. Bonds, securities and other obligations of the United States or an agency or instrumentality of the United States.
B. Certificates of deposit, savings accounts, deposit accounts, or depository receipts of a financial institution provided that the financial institution is eligible to be a depository of funds belonging to the State under a law or rule of the state of Missouri or the United States.
C. Repurchase agreements with any qualified public depositary.
To the extent possible, Neosho Newton County Library will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the Library will not directly invest in securities having a maturity date of more than three years from the date of purchase.
Neosho Newton County Library will require all deposits in excess of the federally insured amount to be collateralized to the extent of One Hundred and Ten Percent (110%) and evidenced by an approved written agreement with collateralization by a third party acting as an agent of the Library.
6. SAFEKEEPING and CUSTODY
All security transactions, including collateral for repurchase agreements and financial institution deposits, entered into by Neosho Newton County Library shall be on a cash (or delivery vs. payment) basis. Securities may be held by a third party custodian designated by the Library Director and evidenced by safekeeping receipts as determined by the Library Director (or designee of the Library Director).
7. STATEMENT of ETHICS
The Library Trustees, Library Director, and her/his designee shall refrain from personal business activity that could conflict with the proper execution and management of library investments, or that could impair the ability to make impartial investment decisions.
8. INVESTMENT ACTIVITY REPORT
Neosho Newton County Library Director shall provide a written quarterly report to the Library Board concerning the investment of the library funds.
Sections of the Library
Collection Management is responsible for the selection, acquisition, cataloging and processing of library materials, maintenance of the collection, interlibrary loan and management of electronic resources. The collection manager reports to the director.
Circulation oversees the loan and return of library materials, holds processing, library card registration, and collection of fees. It manages hold and overdue notices, shelving, and assesses fees for lost and damaged materials. The circulation supervisor reports to the director.
The Seneca Branch will provide high demand popular library materials to its service area, children’s programs, and PC workstations. The Branch manager reports to the Director.
The genealogy/local history area provides reference services in the area of genealogy and local history. It houses a collection of microfilm, including census rolls, historical newspapers and the complete Neosho Daily News. The genealogy clerk reports to the director.
Genealogy Friends of the Library
The GFOL was formed to promote the preservation and sharing of genealogy information. The group provides volunteers to assist with research and assistance in genealogy, funds for research materials and programs. They promote the growth of the library as a premier research center for Newton County genealogy and history.
Neosho Newton County Library Genealogy/Local History
1. All employees and volunteers work under the authority of the Director of the Neosho Newton County Library.
2. All materials/equipment donated to the Genealogy area become the immediate property of the Neosho Newton County Library.
3. The Genealogy Clerk schedules and trains all staff and volunteers. The Genealogy Clerk acts as a liaison between the Neosho Newton County Library and the Genealogy Friends of the Library.
4. The Library Director must first approve computers, software or equipment purchases or physical organization of the area.
5. The Library Director must approve all purchases made in the Genealogy area that uses library funds.
6. The Library Director has the right to reject or remove any material that does not meet the collection policy for the Library.
7. The Genealogy Friends of the Library is an organization that supports genealogical research in the library, presents workshops and special monthly programs, supports special publications for sale and supplies limited research to members. It is a non-profit organization that collects dues and monies from the sale of items of local interest.
8. The Genealogy Friends of the Library mustpresent a monthly Board Report and Treasurer’s Report to the Neosho Newton County Library Board.
9. The Library Director should have a list of officers of the Genealogy Board of Directors, as well as a list of volunteers and their scheduled times of work. Emergency contacts and their phone numbers need to be included with a list of all workers in the Genealogy area.
Neosho Newton County Library
HOURS OF OPERATION
Neosho Newton County Library
Monday-Thursday (9:00 a.m. – 7:00 p.m.)
Friday (9:00 a.m. – 5:00 p.m.)
Saturday (9:00 a.m. – 5:00 p.m.)
Monday (9:00 a.m. – 5:00 p.m.)
Tuesday (9:00 a.m. – 7:00 p.m.)
Wednesday – Friday (9:00 a.m. – 5:00 p.m.)
Saturday (9:00 a.m. – 12:00 p.m.)
Library Card Eligibility Requirements
A Neosho Newton County Library card will be issued at no charge to any person who resides at a permanent address in Newton County or is a property owner of Newton County and who agrees to abide by the circulation policies of the library. Identification with proof of name and current address is required.
Post Office boxes are acceptable as mailing addresses only, but cannot be used as proof of residency. Written proof of an actual physical address must be present when applying for a library card. A parent must be present to sign for and present identification for minors.
College students attending area colleges are eligible for a Library Card on a semester basis. Proof of enrollment and a student ID must be presented before a card will be issued. A permanent and a local address must be provided when filing out the application.
General Requirements Before a Library Card is Issued:
(Revised and Approved 2-22-05)
§ Written proof of current address is required.
§ Telephone number where the patron can be reached.
§ Driver’s license, Social Security number, State issued ID, or Military ID number required.
§ Signature of the applicant on the card acknowledges that all information is correct and that the applicant accepts full responsibility for the use of the card.
§ The applicant (or family household) may check out two (2) items on the first visit after completing the application. A post card will then be mailed to the applicant’s listed address to verify residency. Upon returning the post card to the library, a permanent card will be issued to the responsible party with full borrowing privileges.
Cards for Minors
§ A parent or legal guardian, providing his or her own Social Security Number must sign the application, if the applicant is 17 years old and under.
§ A parent or guardian may submit a written request that the minor’s borrowing privileges be restricted to items in the children’s area of the library.
§ A parent or guardian may submit a written request to limit media items.
A patron who is “homebound” by temporary or permanent physical incapacity may select up to two (2) adults as their proxy borrowers by completing a form signed by a health care professional and submitting it to the Library.
· Fee of $15.00 annually for an individual non-resident card can be issued to individuals in adjacent counties.
§ Fee of $25.00 annually for a family non-resident card. Family is defined as including all members living in the same household. A note will be added to the responsible party’s card indicating the fee rate and family members for which they are responsible. Also, a note will be added to the remaining family members listing the responsible party.
§ A temporary card may be issued to a non-resident visitor for 3 months for a fee of $15.00. A permanent address must be given before a temporary card is issued.
§ Residents of group homes, shelters, etc., may not check out any items, but may use the facilities and collections at the library, including the computers. (Nov. 2013)
Responsibility for Card
The patron is responsible for ALL items checked out on their library card. A library card should be treated the same as a credit card. If a card is lost, stolen, or borrowed, the Patron is responsible for any items charged to their card. A patron is responsible for any use of their card if they loan it to someone else. A patron who owes the library money, may not use another person’s library card to check out materials. (Oct. 2013)
Expiration and Invalidation of Library Cards
All library cards are valid for 999 days from the date of issue except for those issued to college students and for temporary cards. Renewals follow the same procedure as that for a new card. A card may be invalidated at any time if the patron does not return materials when due, does not pay outstanding fees, or habitually abuses the library policies or materials.
A. General Circulation Guidelines
1. A patron must present his/her own card at the Circulation Desk at the time of the check out. Individual patron cards will not be kept at the Circulation Desk.
2. Items limited to in-house use such as reference books, reserve books, and genealogy room materials cannot be checked out and do NOT circulate. Only the director or assistant director may make an exception.
3. All materials, with the exception of items on hold, may be renewed twice for the same period.
4. Library users will not be allowed to check out materials if they:
· Owe $5.00 or more in unpaid charges. Parents of minors with fees or overdue materials will be blocked from circulation.
· Have unpaid charges more than 30 days overdue.
· Have materials that are 2 weeks or more overdue.
5. A patron who owes the library money, may not use another person’s library card to check out materials. (Oct. 2013)
B. Circulation parameters
Daily overdue fee
Max overdue fee
C. Interlibrary Loan
1. Three active requests are permitted.
2. Interlibrary loan periods are determined by the lending library.
3. Interlibrary loan materials will be assessed overdue fees at $1 per day.
4. ILL materials cannot be returned in the book drop. A $1 fee will be assessed for ILL materials placed in the book drop.
5. If an Interlibrary loan item is not returned, the account will be sent to Unique, even if the item is less than $25.
6. A fee of $5 will be assessed for ILL items not picked up.
D. Requests for Holds
1. Each patron may place up to 30 holds for items that are checked out or otherwise unavailable (in mending, or processing etc.)
E. Return of Materials
1. Materials may be returned at the Circulation Desk, by mail or in the Book Drop.
2. ILL materials must be returned to the Circulation Desk. A $1 fee will be assessed to ILL items returned in a book drop.
3. Items damaged by returning them in an overflowing book drop, will be the patron’s responsibility.
OVERDUE LIBRARY MATERIALS
A. Overdue Guidelines
1. The Library has no obligation to remind patrons to return library materials. The Library sends reminder notices via email and SMS Texts as a courtesy to our patrons. The receipt at checkout is your due date notice.
2. All library materials are due on the due date. There is no grace period.
3. If the library closes due to weather or other emergency situations, the Library Director will exempt charges for those dates.
4. Overdue notices will be sent by mail according to the following schedule:
a. Final notice, 21 days after the item is overdue.
b. 30 days after the final notice is sent, the item is marked lost and if the total for the patron is $25.00 or more the patron’s name is submitted to the collection agency for payment and an additional $10 collection fee is charged.
1. A fine of $1.00 per day will be assessed for videos and ILLs that are overdue. A fine of $.20 per day will be assessed for all other overdue materials.
2. The maximum fine charged is $10.00 per item. Any charges for ILL items imposed by the lending library will be charged to the patron.
C. Charges for Damaged Items
1. If the damaged item is unusable, the patron will be charged the price of the item, plus a $5.00 Processing Fee.
2. Damaged items that are paid for by the patron become the property of the patron. The Library will hold damaged items for 3 months, after that the item will be discarded. Items that are soaking wet, moldy or have infestation of bugs will be discarded immediately.
3. Replacement of a torn or damaged barcode is $1.00
4. Replacement of a damaged audio/video case is $6.00
1. All charges for damaged materials are non-refundable.
2. The Library will issue a receipt for each lost item paid for. If the item is found and paid for within three (3) months of being declared lost and the item is still serviceable, the patron may request a refund. Refunds are issued twice a month.
COLLECTION MANAGEMENT POLICY
Approved October 16, 2007
The purpose of the collection management policy is to outline the development and maintenance of the materials collections of the Neosho Newton County Library in accordance with the mission of the Library, inform the public about the principles upon which selections are made and to ensure that public monies are spent to meet the needs and interests of the community.
Materials Selection Policy:
The library’s essential resource is the collection of materials, which supports the mission of the Library as approved by the Board of Directors and in accordance with local, state and federal law. Materials are considered and decided in terms of each item’s excellence and the audience for whom it is attended. No single standard is applied. Some materials are judged primarily for artistic merit, scholarship or value to humanity; others are selected to satisfy the informational, recreational or educational interests of the County’s diverse population. The Library strives to provide a collection in a variety of formats for a wide range of ages, interests, cultural and educational backgrounds and reading skills. The Library collects material reflecting a variety of viewpoints on controversial issues. New formats are considered when demand and viability warrant. Final responsibility for selection decisions rests with the Library Director.
The Neosho Newton County Library subscribes to the Library Bill of Rights, the Freedom to Read Statement and the Freedom to View statement as adopted by the American Library Association. In accordance with these statements, the Library recognizes that some materials may be controversial and that any given item may concern some citizens. Without anticipated approval of disapproval, selections will be made solely on the merits of the work in relation to the building of the collection and to serving the interests of Library customers. Responsibility for the reading, viewing and listening choices of minors rests with their parents or guardians. Limitations on access to public computer workstations or collections or formats may be requested for a minor child by the signing parent or legal guardian.
Evaluation and Withdrawal of Materials:
The Library monitors and evaluates the materials regularly to determine if the needs of customers are being met. An up-to-date, attractive and useful collection is maintained by renewing essential materials. Works that are damaged, worn, outdated, of little historical significance, or no longer in demand are removed from the collection on a systematic and continuous basis.
A customer who has lost or damaged an item may not elect to donate a replacement in lieu of payment without direct approval from the Director or Assistant Director. Before such approval is made, it will be determined that the replacement is exact in terms of quality, binding, edition, etc. If a replacement is accepted, the customer will still be required to pay a processing fee.
POLICY ON GIFTS AND DONATIONS
The Neosho Newton County Library actively encourages and solicits gifts, grants, and contributions to the Library which will further its mission and goals in serving the public.
Financial gifts that are intended for the purchase of specific items, subject areas, or are in other ways designated, should be negotiated through the library director or acquisitions manager.
Gifts of specific items such as books, audio-visual materials, periodicals, and other materials shall be accepted by the Neosho Newton County Library. These materials shall be subject to the same procedural consideration that is utilized when considering an item for purchase. Specific donations shall be considered with the explicit understanding that such factors as physical condition of the material, duplication of material, community interest, processing costs, or inadequate space may prevent the addition or permanent retention of an item in the collection. The Neosho Newton County Library accepts material donations with the understanding that the disposition of any material the library cannot add to, or retain in the collection, will be disposed of as the library deems appropriate. The Library will not accept materials that are not outright gifts and reserves the right to assign any of its materials where needed. Because of wear, theft and damage, the permanence of gifts cannot be guaranteed.
While it is not the practice of the Neosho Newton County Library to accept material with externally imposed conditions, the library does recognize that community organizations may request some negotiated conditions for large donations. Such donations must equal or exceed $3000 in value. Any such conditions shall be negotiated with the administrative staff of the library.
Reconsideration of materials:
The library recognizes its responsibility to make available a representative selection of materials on subjects of interest to its users, including materials that represent various sides of controversial issues. Individuals may request reconsideration of a selection decision by submitting a written request for reconsideration using established procedures and guidelines.
Library Displays and Exhibits
Exhibits and displays will be scheduled and approved by the library. Exhibits and displays developed by library staff will highlight library programs, collections and special materials/purchases.
Display or exhibition of materials does not indicate endorsement of issues or events in those materials.
Handouts and bulletin boards
The Library will provide reasonable space for announcements and notices of programs and activities sponsored by civic, cultural, and educational groups.
The display of commercial and/or political advertising is not allowed.
Distribution of materials does not indicate the Library’s endorsement of issues or events promoted in any materials.
Petitioning or Distribution of Literature in Libraries
An initiative or petition is defined as a petition by members of the electorate to initiate legislative or constitutional change, said petition to be acted upon by either the legislature or total electorate
Solicitations of signatures may only take place during the library’s regular business hours
Solicitations of signatures must take place at least 15 feet from the main entrance of the library, may not obstruct foot or vehicular traffic and may not block entry to any library property. Library patrons may choose whether or not to stop and may not be harassed, threatened or detained by persons seeking to solicit signatures.
Persons wishing to solicit signatures for initiative petitions on library property shall notify the library director of their intent and check in at the circulation desk before beginning.
Use of the library does not signify opposition or endorsement.
Commercial solicitation is not allowed. Adopted 11/18/2014
Meeting room/programs policy
Library sponsored activities and events receive priority.
No admission may be charged.
No soliciting or selling of products may occur, except with the approval of the Director at library sponsored events.
Personal events (birthday parties, showers, etc.) are not allowed.
The meeting room must be reserved 48 hours in advance with library staff.
The meeting room may not be reserved more than three months in advance.
An adult, 18 or older, must be present.
A contact name and phone number must be provided.
All groups must conduct themselves so as not to disrupt the functioning of the library.
The group is responsible for leaving the room clean and undamaged.
The library will not store materials and is not responsible for personal property.
The use of tobacco and alcoholic beverages are prohibited.
The library may cancel a reservation with as much notice as possible, if necessary.
The library reserves the right to refuse bookings to any group that fails to appear on schedule or abide by the above policies.
The room may be used only Monday – Friday (9-5).
A reservation is not complete until the library receives a signed contract. Reservations must be made at least 48 hours in advance, except as designated by the Director.
The Neosho Newton County Library enforces a code of conduct in order to provide a safe and pleasant environment for its patrons.
No person shall engage in any conduct, including, but not restricted to the following:
- Willfully annoying, harassing, intimidating, stalking or threatening another person, including physical, sexual or verbal abuse of other Library users, employees or volunteers.
- Stealing library materials or damaging, defacing or destroying library property, or disrupting library services, theft of property belonging to the library, employees or other patrons.
- Carrying a weapon, explosive, or dangerous biological or chemical agent into the library, unless authorized by law
- Illegal use of actual or simulated controlled substances
- Unauthorized consumption of alcoholic beverages on Library grounds
- Any behavior prohibited by law
The following behavior by a member of the public, while not considered illegal and may be acceptable elsewhere, is not allowed in Library facilities when it disrupts the smooth and proper functioning of the Library:
- Interfering with another person’s use of the Library or with Library staff’s performance of their duties
- Creating a disturbance and refusing to leave Library property when asked to do so by the Library staff
- Leaving a child unattended in the library.
- Refusing to leave the library after closing time or when asked by staff
- Playing audio equipment so that others can hear it
- Cell phone use in the library other than in designated areas
- Eating and drinking in the library other than in designated areas
- Smoking or other use of tobacco products is not allowed in the building or on library grounds. This includes, but is not limited to, electronic cigarettes (or e-cigarettes), electronic vaping devices, personal vaporizers (PV), or electronic nicotine delivery systems (ENDS) which simulate tobacco smoking.
- Bringing animals or vehicles into the library, except as required per the Americans with Disabilities Act
- Interfering with others’ use of the Library through poor personal hygiene or excessive body odor/perfume/cologne
- Campaigning, petitioning, interviewing, canvassing, or surveying Library patrons or staff without director’s approval.
- Failing to wear a shirt, shoes or pants
- Misusing the restrooms (including use of the restrooms for changing clothes, graffiti, or bathing)
- Interfering with, obstructing or blocking free passage on library premises (personal items must fit readily underneath one library chair). Items needed for library research and human conveyances (wheelchairs, strollers, etc. are exempt from the size limitation. Items may not be plugged into outlets not designated for public use.
- Failing to keep personal belongings to oneself (The library is not responsible for lost or stolen property. Library premises shall not be used for storage of personal belongings. Items left unattended are subject to removal and discard.)
- Any behavior or activity which disrupts use of the library
Serious offenses will result in the police being called and a permanent ban from the library. Patrons observed engaging in unacceptable behavior will be encouraged to cease the behavior or leave the library. Repeated offenses, refusing to cease the behavior and/or leave when asked may result in loss of library privileges. Additional banning will be progressive in nature. A first incident will result in a one day ban, then a week, then a month. Permanent banning for unacceptable behavior must be authorized by the Director and will be used only when repeated efforts to encourage proper behavior have failed.
An individual may appeal to the library board to have their privileges reinstated.
During a tornado warning, the Library is not open for service, but public buildings are open for shelter. A tornado warning is declared in one or both of the following ways: the sounding of civil preparedness sirens or announcements on the radio. Staff must take shelter in assigned areas and may not remain in work areas. All customers are required to take shelter in assigned areas or leave the building until the National Weather Service has canceled the warning.
Should the tornado warning begin prior to a site’s official opening, the facility will be opened as an emergency shelter when staff is in the building. Should the warning extend beyond the regular hours of operation, staff will remain until the warning has expired and the building is secured.
Other Inclement Weather
The Library’s data equipment and files are vulnerable to damage from power fluctuations as well as physical damage during severe weather. During intense storms, some services may be unavailable.
Loss of Essential Services
Library facilities may close if one or more essential services (electricity, natural gas, water, etc.) are lost and public safety would be compromised if the facility were to remain in use.
Communication of Unscheduled Closings
Unscheduled closings will be communicated to local media as quickly as possible.
Note: Warning – not watch.
Yes, unlock the building so that people can take shelter. Take shelter. Someone running into the library to steal something in the middle of a tornado is really not worth anyone’s life. The computers are not in designated shelter areas, customers must take shelter or leave.
The Neosho Newton County Library is committed to the principles of non-discrimination to assure equal opportunity in all categories and to provide opportunity for advancement so that all employees can perform at their highest potential. In compliance with state and federal regulations, the Library maintains an employment policy in which no procedure, policy or practice shall unfairly or adversely affect the interests of any applicant or employee on the basis of race, creed, color, religion, ancestry, national origin, sex, age, politics, or disability.
Hiring of Employees
The Board appoints the Library Director. The Director in accordance with personnel selection guidelines established by the Board selects all other Library employees.
Types of Employment
1. A full-time employee is defined as an employee who is hired to fill a full-time position (40 hours a week or more than 1500 annual hours) with full benefits as provided by the Board.
2. A part-time position is defined as an employee who is hired to work between 20 and 28 hours per week or less than 1500 annual hours with partial benefits of paid sick leave, vacation and holiday time.
3. A Professional Librarian is defined as a full-time employee who has successfully completed the requirements for a Master of Library Science degree at an ALA-accredited library graduate school and who is hired to fill a position established by the Board.
1. The Library will protect the confidentiality of information pertaining to applicant’s current employees, and past employees.
2. Personnel records of all Library employees are maintained in the Library’s administrative office. Each personnel record will contain: Employment application; References; Compensation and benefit information; Tax withholding information; relevant personal data; miscellaneous information as required.
3. Access to employee personnel records is limited to those with a bona fide need for information. Information from employee records is released to agencies outside the Library only with the approval of the Library Director or to comply with a court order.
4. Employees may review their personnel records upon request to the Library Director. Review will take place in the administrative office during normal operating hours with the Library Director or the Director’s designee present. If the employee disagrees with information contained in his/her personnel records, the employee may submit a written statement explaining the disagreement. The statement will be attached to the document in question and become a permanent part of the record.
5. Information from personnel records will be released to agencies as follows:
§ Salary verification will be furnished to credit agencies with the employee’s written permission. Other credit agency information will be limited to period of employment and job title.
§ Employment references released to other employees will be limited to period of employment, salary and job title.
Applications for all positions will be made at the Library administrative office unless the Library Director determines otherwise. All applications must be upon forms provided by the Library. Applications will be kept on file in the Library administrative office for a period of one year.
§ All employees shall submit a job application. Each employee should provide a resume and references.
Any employee who resigns and who then later makes application for employment will be subject to the same application procedures as other applicants and will not be entitled to any benefits or accruals from previous service. Employees who resign without proper notice or who are discharged for misconduct or unsatisfactory job performance are not eligible for rehire.
No person may be employed by the Library who is related by blood or marriage to any member of the Board, the Library Director, or any other employee of the Library. Nor can any person apply to the Board that is related to any member of the Library staff. In this context, related shall mean or include: parent, child, spouse, sibling, grandparent, grandchild, uncle, aunt, nephew, or niece, including step, half, foster, or in-laws.
All employees should submit a written resignation to the Director who would then bring them to the board. These resignations will be recorded in the board minutes. Professional Librarians must give a minimum of four weeks notice. All other employees must give a minimum of two weeks notice. Unused vacation leave will be remunerated in the employee’s final paycheck.
Payroll Records – Pay Periods
The Library Director maintains records of the Library payroll at all times. Each employee records attendance each week on a time card which should be filled out, signed and hours totaled each day. Prior to payday, a Time Sheet will be then be filled out, signed by the employee and their supervisor. Paydays are the fifteenth of the month and the last day of the month. If the fifteenth falls on a Saturday, then payday shall be on the Friday before. If the fifteenth falls on a Sunday, then payday shall be on the Monday following. If the last day of the month falls on a weekend, then payroll checks will be issued on the Friday before. (Revised and Approved 10-29-02)If a Monday holiday follows a Sunday 15th, payday shall be on the Friday preceding. All hours worked in excess of the hours budgeted must be approved by the Library Director.
Travel and Training
1. All travel and training must have prior approval of the Library Director.
2. The library will pay for or reimburse for registration fees, meals not provided by registration, lodging and transportation.
3. Mileage will be reimbursed at the rate currently approved by the Board. Employees who must use a personal vehicle to conduct Library business such as running errands or picking up supplies may be reimbursed for mileage on completion of a travel reimbursement request.
4. No meal reimbursement will be paid if the employee is absent from the Library a single day. A receipt is required.
5. For overnight trips, the Library recommends that employees share hotel rooms, if possible. Reservations should be made in advance, taking advantage of special rates. Receipt of lodging is required. The Library will not reimburse extraneous room charges, such as pay view television or personal phone calls.
6. Plane reservations should be made in advance to take advantage of special rates. Receipt is required for any transportation, including cab fare.
Safety and Health
The Library strives to maintain a safe environment for its employees and its patrons. All employees are required to work safely and plan events and projects to reduce the possibility of personal injury or property damage.
The Library carries workers’ compensation insurance for all employees. Any compensated injury or illness must be a direct result of the employee’s occupation. Employee eligibility commences on the first day of the job. If an employee is injured while on duty, he/she must notify the Library Director of the injury. This notification must be done if at all possible during the same workday as the injury occurs. The Library requires notification of any work-related injury within 24 hours of the injury. The Library Director must complete in full an injury report form, including signatures, within 24 hours after the incident is reported.
1. The Library is closed for the following days unless the holiday falls on a Sunday. If this occurs, then the day will be observed on the following Monday.
a. New Year’s Eve
b. New Year’s Day
c. Martin Luther King Day
d. President’s Day
e. Memorial Day
f. Independence Day
g. Labor Day
h. Veteran’s Day
i. Thanksgiving Day (Thursday and Friday)
j. Christmas Eve
k. Christmas Day
2. If the holiday occurs while the employee is on vacation, the holiday will NOT be counted as a vacation day. (Revised and approved 11-19-02, to begin 1-1-03)
3. If the holiday occurs on full-time employee’s day off, then the employee has the option of choosing another day off at the discretion of the director.
4. If the holiday occurs on a part-time employee’s regular scheduled workday, then the employee will be compensated.
5. Holidays cannot accumulate from one year to the next.
Holiday Leave Policy
· Director; Acquisitions/Cataloger; Technology Supervisor; Circulation Supervisor; Children’s Coordinator and Cataloging Clerk all receive 8 hours Holiday Pay per holiday.
· Staff who work 30 hours weekly receive 6 hours Holiday Pay
· Staff who work 28 hours weekly receive 5.5 hours Holiday Pay
· Staff who work 24 hours weekly receive 5 hours Holiday Pay
· Staff who work 20 hours weekly receive 4 hours Holiday Pay
· Staff who work 10 hours weekly receive 2 hours Holiday Pay
1. Full-time employees accrue sick and emergency leave at the rate of 12 days per year. A maximum of 480 accrued hours may be carried over at the end of the year. Part-time employees accrue sick and emergency leave at a rate compensatory to their weekly schedule. A maximum of 240 accrued hours may be carried over.
2. If the employee has no sick leave remaining or it is used in the course of an illness, vacation leave must be used to cover time away from work. The employee when returning to work must fill out an absence form. If sick leave and vacation leave are exhausted, the employee must apply for leave without pay. This must be approved by the Library Director and the Library Board.
3. Sick leave in excess of three consecutive working days will require a doctor’s excuse in writing. The employee shall present a physician’s statement to the Library Director at the beginning of the scheduled work shift. The director may require an employee to provide a doctor’s note for each absence after 40 hours of undocumented sick leave use or if there is a pattern of absenteeism.
4. Sick leave may not be used to extend vacation days.
5. Any employee abusing sick leave privileges is subject to dismissal.
6. On separation from Library employment, an employee is not entitled to receive reimbursement for accrued sick and emergency leave.
7. Full-time employees may use 40 hours of emergency leave for serious illness in the employee’s immediate family. Immediate family shall be defined to include: spouse, minor children, and parents. Under extraordinary circumstances, the illness of siblings, adult children, parents-in-law, and grandparents may be considered for emergency leave if approved by the Library Director.
8. Earned sick leave may be taken as needed. However, excessive use of sick or emergency leave and/or tardiness is subject to disciplinary action. Employees must present a release to work from the Doctor upon returning to work following sick leave that requires hospitalization and/or surgery. Employees may return to work for 60 days with light duty restrictions. An extension will be allowed if the appropriate accommodations can be made.
9. The Library does not pay health or life insurance for employees while on sick leave without pay. It is the employee’s responsibility to contact the Director to make arrangements for payment of the total premium.
Accrual Rate of Sick Hours
· Director; Acquisitions/Cataloger; Technology Supervisor; Circulation Supervisor; Children’s Coordinator and Cataloging Clerk all receive 4 hours of sick leave per pay period.
· Staff who work 30 hours per week receive 2.5 hours of sick leave per pay period.
· Staff who work 28 hours per week receive 1.17 hours of sick leave per pay period.
· Staff who work 20 hours per week receive .83 hours of sick leave per pay period.
· Staff who work 10 hours per week receive .42 hours of sick leave per pay period.
FMLA (Passed Sept. 17, 2013)
Basic Leave Entitlement
FMLA requires covered employers to provide up to 12 weeks of job protected leave to eligible employees for one or more of the following reasons:
· For the birth and care of the newborn child of the employee;
· For placement with the employee of a son or daughter for adoption or foster care;
· To care for an immediate family member (spouse, child, or parent) with a serious health condition; or
· To take medical leave when the employee is unable to work because of a serious health condition.
Employees who have worked for the library for at least 12 months full time and must have worked at least 1250 hours in the preceding twelve-month period are entitled to up to 12 weeks of Family and Medical Leave per year. Family and Medical Leave may not be used for care of a parent-in-law. A “serious health condition” means an illness, injury, impairment or physical or mental condition that involves inpatient care or continuing treatment by a health care provider.
When Family and Medical Leave are needed, the employee must notify the immediate supervisor in writing of the probability of leave at least thirty days in advance of the leave or earlier if practical. Emergency situations may not allow for thirty days’ notice and will be handled on an individual basis.
Family and Medical Leave will not exceed 12 weeks during the 12 months period immediately following commencement of the leave. When all sick leave, personal leave, and vacation leave have been exhausted, the employee may request leave without pay. The Library may request periodic updates from a physician in writing. Upon returning from leave, an employee whose FMLA leave was due to the employee’s own serious health condition must submit certification from his/her health care provider that the employee is able to resume work.
Effect on Other Leave
An employee who qualifies for Family and Medical Leave for his/her own medical condition, or for a medical condition of a qualifying family member, is required to use all accrued paid leave before taking unpaid leave. Vacation, sick, and personal leave will not accrue during any unpaid leave.
When an employee returns from Family and Medical Leave, the Library will attempt to return the employee to the position held prior to the leave. If this is not possible, the employee will be placed in a position of equivalent pay and benefits. If an employee is using unpaid leave, the Library may assign the employee to a different position at the same pay level if necessary to accommodate the leave with minimum disruption of normal work schedules.
If there are layoffs or other reductions in force while employees are on Family and Medical Leave, and they would have been included in those reductions had they remained, they lose their right to reinstatement, but do not lose their recall rights.
Effects on Benefits
The employee will be responsible for paying both the employee and the Library’s share of insurance premiums while on unpaid leave. After FMLA has been used, the employee is responsible for seeking other medical insurance.
Library employees may be allowed a maximum of three paid days to attend the funeral of a member of the employee’s immediate family, this includes spouse, children, siblings, parents, parents–in-law, grandparents. This will be handled on a case by case based upon the distance of travel and relationship of the employee and shall be subject to the Library Director’s approval.
Library employees will be granted leave with pay for jury duty or witness under subpoena for situations occurring during employment. Employees serving as jurors, during their scheduled work time, will receive full salary and benefits for the duration of jury duty. Citizenship leave is not deducted from an employee’s accrued leave.
Leave will become available for use after 6 months of employment.
The Library Director will accrue 20 days of vacation annually.
Full time staff will accrue vacation annually on the following schedule:
Years of employment Vacation earned
1-5 years 10 days
6-10 years 15 days
11+ years 20 days
Part-time Staff will accrue vacation on the following schedule:
Years of employment Vacation earned
1-5 years 1 week (based on scheduled hours)
6+ years 2 week (based on scheduled hours)
Full time employees may carry over a maximum of 80 hours at the end of the year. Part time may carry over 20 hours and may not go over their allowed vacation hours. Vacation requests must be approved two weeks in advance by the director. Unscheduled absences are subject to disciplinary action.
Accrual Rate of Vacation Hours
Vacation Accrual Table
Per Pay Period
Employees in without pay status are subject to disciplinary action unless they have qualified for FMLA. An employee may apply to the director for leave without pay for no more than 30 days for education or travel purposes.
Appearance and Hygiene (Revised and Approved 7-19-05)
Public image plays an important role in developing and maintaining support for the Neosho Newton County Library. In order to maintain a public image consistent with a professional organization, it is expected that each staff member’s dress and grooming will be appropriate for a business environment and in keeping with his or her work assignment. Health and safety standards must also be considered in dressing for work.
Unacceptable for all Employees:
· Frayed or torn clothing
· Hem lengths or necklines inappropriate for a professional environment
· Clothing with writing or logos other than library related
· Hats and caps
· Tank tops, without covers
· Muscle shirts
· Crop tops
· Backless dresses
· Spaghetti straps
· Excessively tight or loose fitting clothing
Breaks and Meal Periods
Each employee will receive one 15 - minute break for each 4 hours worked as scheduled by their supervisor. Breaks must be taken away from the Front Desk and away from the public area, but must be taken on library property. If you leave the library property, you must have permission and you must clock out. Breaks may not be used to arrive late, leave early or extend lunch breaks. Bottled water with a cap may be consumed at the Circ Desk – no pop or food.
Lunch hours are scheduled at the supervisor’s discretion, always to provide two staff at the Front Desk area at all times. Staff members should check in and out with their supervisor before leaving for breaks. Breaks should not be taken within 30 minutes of arrival or departure. Breaks and meals must not be taken in staff work areas while others are working
Staff has an Outlook email account. It is important to remember the following:
1. This is both a privilege and a responsibility.
2. E-mail uses valuable computer storage--delete old messages promptly. Delete sent messages as well.
3. Your use of e-mail reflects on the library. Be professional.
4. Check your e-mail daily
5. Answer messages in a timely manner.
6. Remember e-mail is not secure.
7. E-mail is not always the most appropriate form of communication. Messages should be brief and to the point. If you know your message will be quite long, a letter may be best.
8. Think twice before you send a message--a message fired off in anger may be regretted later.
9. Email qualifies as an open record under the Missouri Sunshine Law. Your email account is the property of the Neosho Newton County Library.
Electronic Media and Social Networking
Staff may have personal use of electronic media such as websites, social networking, chat rooms, blogs, etc. Staff should conduct themselves professionally and refrain from online statements that could adversely impact the library, staff and/or board.
1. Treat everything online as a lifetime public record.
2. Do not post disparaging or derogatory remarks about the staff, board or public in relation to the library.
3. Any content regarding the library by employees who have identified themselves as staff must contain a disclaimer that the views expressed are personal opinion only and do not reflect those of the library.
4. Communications must not violate library policies with regard to employment policies and workplace conduct including communicating confidential information.
Violations of this policy may result in disciplinary action up to and including terminations.
Employee Contact with the Public
The Library is a public service agency. The patron always comes first. Employees have a responsibility to maintain the best relations possible with the public both on and off duty.
Honoraria and Gifts
Library employees who present library-related programs may not charge for the service. If the group sponsoring the program gives the Library representative an honorarium, the Library employee may accept such payments on the condition that the honorarium is turned over to the Library. Non-cash gifts should also be given to the Library unless the Library Director rules otherwise.
Evaluation of Employees
Employees of the Neosho Newton County Library will be evaluated as follows:
1. All new employees will be on probation for six (6) months. They will be evaluated at 3 months.
2. The Director and their immediate supervisor will evaluate full time and part time employees annually.
3. Employees will be evaluated on an annual basis.
The Library is an “AT-WILL” employer. This policy permits termination by either the employee or the Library at anytime. Unsatisfactory job performance, poor work habits or violation of library policies is cause for dismissal. Upon dismissal, an employee will receive written notice including the reasons for the dismissal. Unless otherwise approved by the Library Director, a dismissed employee will receive his/her final paycheck on the normal payday for the pay period in which he/she is dismissed, subject to the return of all Library property, including keys.
Failure to properly notify the Director of his/her absence from work for two consecutive or non-consecutive days will be deemed to have voluntarily resigned from his/her position without proper notice. An employee who abandons his/her position will forfeit eligibility for future employment by the Library.
Opening and closing
The library will not be opened or closed beyond normal staff hours unless prior approval is obtained by the Director. No staff may enter the library beyond approved hours for personal reasons. Designated staff may enter with the police if the alarm has reported an abnormality.
An employee’s violation of work rules, misconduct, or continued unsatisfactory performance will result in disciplinary steps. No employee should be dismissed without fair warning (in writing) and an opportunity to improve. In situations where the employee violates the law, except in cases where the misconduct is so intolerable or objectionable that the employee must be punished by dismissal, even for a first offense. The Library’s approach to correcting unacceptable behavior or unsatisfactory job performance will normally consist of the following actions:
1. Oral Reprimand. This is an oral warning to the employee that the conduct is unacceptable and that further infractions will lead to more severe penalties. A written record of this discussion will be maintained by the Library Director and signed by the employee. This written record will become a part of the employee’s personnel file. (Revised and approved 10-29-02)
2. Written Reprimand. This is a written record of a reprimand that is usually preceded by an oral reprimand. The written reprimand will describe the unacceptable conduct or performance and specify the improvement needed. Both the Library Director and the employee must sign. A copy of this reprimand will be retained in the employee’s personnel file. This action may also include being put on probation for a period of time to be determined by the Library Director. In which case, a written probationary plan will be reviewed and signed by the employee and the Director. This plan will be retained in the employee’s personnel file.
3. Suspension without pay. If an employee has not corrected poor performance issues, he or she may be suspended without pay. Any type of workplace harassment or insubordination is cause for immediate suspension.
4. Dismissal. This is a last resort action for employees who fail to improve their performance or conduct after imposition of progressive disciplinary actions previously taken, or for a single serious instance of unacceptable conduct, or for the good of the Library. Reasons for immediate dismissal include, intoxication at work, possession of weapons, alcohol or drug use at work, fighting, theft or falsifying an employment application.
The policy of the Neosho Newton County Library is to provide employees the right to an internal review of conditions, decisions or treatment unsatisfactory to the employee.
Open communications between employees and supervisors are encouraged. The Director is available to discuss matters informally before problems become serious in nature.
The purpose of the grievance procedure is to provide a method for reviewing management decisions or other issues. Evaluations and library policy may not be grieved.
Workplace/sexual harassment is not allowed. All complaints alleging such harassment will be investigated.
All permanent, non-probationary employees may appeal a decision through established grievance procedures.
- A grievance must be filed within 10 working days of the incident or knowledge of such. The employee shall state the complaint in writing, including the date of the alleged incident or duration of the pattern of conduct, facts and the resolution sought. The written grievance must be submitted to the Director within the 10 day timeframe.
- Upon receipt of the written complaint, the Director will schedule a meeting with the employee within 5 days to discuss the issues. The Director will consider the information presented, investigate further as necessary and give a decision to the employee within 5 working days.
- If the employee wishes to appeal the Director’s decision, they must submit a written request for a hearing to the Library Board president within 5 working days of the Director’s decision.
- The Library Board will hear the employee at the next board meeting in closed session. They may investigate further as necessary. A final decision will be rendered in writing within seven days.
The grievance procedure is not a legal proceeding.
1. Personal phone calls while at work should be limited to 5 minutes. Employees should discourage incoming personal calls while at work. Employees should make personal calls while on break. Public desk phones should not be used for personal phone calls except in emergencies. Personal calls out of the toll-free area must be charged to the employee’s calling card. Employees must keep cell phone turned off in a locker or purse, not carried on his or her person. Employees may not make or receive cell phone calls in any public area, including bathrooms.
2. The staff kitchen is reserved for the use of the Library employees, volunteers, and their guests. All those using the kitchen are required to clean up after themselves, including washing their own dishes. Spills in the microwave or on the countertop or the table, must be cleaned up by the individual responsible. All items placed in the refrigerator must be labeled. Unmarked food and beverages left in the refrigerator will be thrown away, along with the containers.
3. Any employee using the Library postage meter for personal mail will be subject to dismissal.
4. All Library employees must check out any materials before leaving the Library with them. Library materials checked out for an employee’s use are subject to the same circulation rules and fees as those checked out to a patron. Repeatedly abusing circulation privileges will result in disciplinary action.
5. If the employee is unable to work their scheduled time, they will contact their immediate supervisor (not by text or email) as soon as possible so that a replacement may be found. The supervisor will then contact the Library Director to inform him/her of the situation.
6. Borrowing or taking money from library will result in immediate termination from employment.
7. No employee is to leave the building (except for meal breaks) unless they have notified their immediate supervisor.
Cash Handling Policy
1. Cash payments are recorded using the Library’s software system according to the type of fee.
2. Checks are stamped “for deposit only” before being placed into the cash drawer.
3. The cash drawer must be locked if the circulation desk attendant must leave the area to assist a customer.
4. Customers must be given payment receipts.
5. At closing the cash drawer will be locked.
6. Before opening, cash will be counted and the amount above the beginning balance will be reconciled with the recorded receipts. Income will be recorded by fee payment type.
7. The Director or designee will verify the amount and deposit in the library’s checking account.
8. Revenues will be deposited Monday thru Friday at Neosho and weekly at Seneca.
9. If revenue is $5 more than or less than recorded receipts, the cash drawer will be counted and reconciled at the end of each desk shift until the Director deems otherwise.
10.Theft of funds is cause for dismissal.
DUTIES OF PERSONNEL
Library Director (Revised and Approved – June 20, 2006)
Education: Master of Library Science degree from an ALA-accredited library graduate school with at least 5 years of library experience.
Responsibilities for the Neosho Newton County Library/Seneca Branch Library:
1. Plans, coordinates and directs all activities of the Library to ensure the Library’s influence, service and materials are available to all people of the community
2. Provides expertise and long-range planning in all areas including finance, expansion, staff development, professional services, marketing and public relations and technology
3. Implements the policies set by the Library Board of Directors
4. Articulates the Library’s purpose, mission, and services through speaking engagements
5. Prepares and maintains a balanced budget to include expenditures for buildings, equipment, materials, salaries and staffing
6. Directs strategic planning of library services
7. Works with the community and develops connections with industry, business, labor, civic, social, recreational, cultural and religious groups, to ensure the Library serves them all
8. Cooperates with the schools and other agencies in matters of mutual concern
9. Keeps the community informed and strengthens public relations through consistent, creative, and resourceful forms of publicity on the work of the Library as an institution, its services, materials, and policies
10.Develops new methods and procedures for improving the quality, compliance, and efficiency of library activities.
11.Approves all acquisitions to the library.
12.Prepares and submits all required reports to county, state and federal agencies.
13.Is responsible for determining the organizational framework of the library and making day-to-day decisions regarding the operation of the library, including public relations.
14.Identifies personnel needs, manages employees, conducts interviews, hires and fires employees as needed.
15.Performs all other tasks as may be assigned by the Library Board of Trustees.
Assistant Director/Director of Acquisitions, Collections and Grants (Revised and Approved 2-21-06) November 2013
Education: Baccalaureate degree in Library Science or comparable degree with at least five years of library experience.
1. Is responsible for all acquisitions, and for collection development of the library.
2. Supervises and performs all weeding of the collections of the library.
3. Is responsible for supervising all cataloging procedures and creating MARC records.
4. Directs the operation of the Library in the absence of the Director.
5. Reviews and balances annual inventory of collections of the library.
6. Is responsible for applying for grants and administering all grant programs.
7. Attends library board meetings.
8. Assists in strategic planning of library service, including budgeting.
9. Performs all other tasks as may be assigned by the Library Director.
Systems Administrator (Revised and Approved 2-21-06) November 2013
1. Administers the local area computer network.
2. Manages the equipment and programs of the Library’s automated system.
3. Runs regular and special system reports.
4. Conducts regular backups of system database and installs software updates.
5. Keeps library records and statistics and informs Director of same on a regular basis, including but not limited to regular weekly and monthly circulation reports.
6. Is responsible for setting up data collection system for annual inventory and collecting data from inventory scanner.
7. Troubleshoots all PC problems, and all other technology difficulties at the Library.
8. Helps train staff and patrons on software and equipment, including any patron special classes, and in-service training of library staff.
9. Oversees the Library’s web page
10.Responsible for ILLs and cleaning discs.
11.Attends library board meetings.
12.Assists in strategic planning of library service, including budgeting.
13.Performs all other tasks as may be assigned by the Library Director or Assistant Director.
Circulation Supervisor (Revised and Approved 2-21-06) November 2013
1. Supervises all Circulation Staff, including scheduling and job assignments to be performed.
2. Prepares daily and monthly reports, a copy of which is to be given to the Library Director.
3. Assesses damaged material costs and fines.
4. Supervises annual inventory of library collection.
5. Maintains the patron database and updates the circulation procedure manual.
6. Is responsible for keeping track of circulation supplies.
7. Is in charge of training new circulation staff members and on-going education of the circulation staff.
8. Performs all other tasks as may be assigned by the Library Director.
Processing Department Clerk (Revised and Approved 2-21-06) November 2013
1. Performs all duties under the authority of the Director of Acquisitions.
2. Responsible for:
- Opening all boxes, checking the items off the packing list – attaching barcodes, stamping the item, coding and making a copy of the invoice, re-packaging the AV materials in secure cases.
- Using the software program Bookwhere, downloading the appropriate MARC record for the bibliographic records.
- Entering the holdings on the Bibliographic Record, printing the spine label, covering the books, and applying assorted stickers.
- Making repairs as necessary to the items.
- Maintaining processing supplies.
3. Performs all other tasks as may be assigned by the Library Director.
Youth Services Coordinator/Backup for System Administrator - (Revised and Approved 2-21-06) November 2013
1. Plans and executes weekly programs, materials and activities to promote reading for children of all ages, including Summer Reading Programs.
2. Supervises all shelf maintenance in the children’s areas at Neosho.
3. Provides statistics on youth programs and activities to the Library Director within five (5) days after the conclusion of each program.
4. Performs outreach to community agencies and organizations, with Library Director’s permission and guidance.
5. Works with the Acquisitions Department selecting and weeding the youth collections.
6. Supervises the front bulletin board in order to promote reading.
7. Performs all necessary tasks of Systems Administrator in their absence.
8. Performs all other tasks as may be assigned by the Library Director.
Shift supervisor November 2013
1. Oversees the operation of the library when the circulation supervisor and senior staff are not present, which includes running daily and monthly money reports.
2. Performs regular circulation duties, such as: checking items in and out, shelving, placing holds, registering patrons, and inventory.
3. Supervises the cleanup of the library at night prior to closing, which includes walking the shelves, straightening and making sure all materials are shelved.
4. Responsible for all stacks maintenance.
5. Oversees the closing of the library each night, making sure all closing procedures are followed.
6. Performs all other tasks as may be assigned by the Circulation Supervisor or the Library Director.
Circulation Clerk (Revised and Approved 2-21-06) November 2013
1. Performs regular circulation duties, such as: checking items in and out, shelving, placing holds, registering patrons, and inventory.
2. Reads shelves per instruction on a monthly basis.
3. Assists patrons in making computer reservations and printing.
4. Assesses damaged material costs and fines.
5. Performs all other tasks as may be assigned by the Library Director or Circulation Supervisor.
Local History/Genealogy Clerk (Revised and Approved 2-21-06) November 2013
1. Supervises the Local History/Genealogy Area.
2. Assists patrons with Genealogy queries.
3. Helps supervise the children’s area of the library
4. Reference contact point for the back portion of the Neosho library
5. Trains other staff in areas of Local History/Genealogy.
6. Performs all other tasks as may be assigned by the Library Director.
Senior Circulation Clerk November 2013
1. Performs regular circulation duties, such as: checking items in and out, shelving, placing holds, registering patrons, and inventory.
2. Schedules programs, supervises library services and weeds the collection.
3. Supervises subordinate staff, which includes monthly shelf maintenance.
4. Performs weekly children’s programs, and supervises the Summer Reading Program.
5. Completes daily and monthly revenue reports, and a monthly report is to be given to the Library Director.
6. Keeps the service area clean, neat and inviting.
7. Performs all other tasks as may be assigned by the Library Director.
WHEREAS, Section 610.023.1, RSMo, provides that a public governmental body is to appoint a custodian to maintain that body’s records and the identity and location of the custodian is to be made available upon request; and
WHEREAS, Section 610.026, RSMo, sets forth that a public governmental body shall provide access to and, upon request, furnish copies of public records: and
WHEREAS, Section 610.028.2, RSMo, provides that a public governmental body shall provide a reasonable written policy in compliance with sections 610.010 to 610.030, RSMo, commonly referred to as the Sunshine Law, regarding the release of information on any meeting, record or vote.
NOW, THEREFORE, BE IT RESOLVED:
1. That the Director of the Neosho Newton County Library or in the alternative the Acting Director of same be and hereby is appointed custodian of the records of Neosho Newton County Library Board and that such custodian is located at 210 West Spring Street, Neosho, Missouri.
2. That said custodian shall respond to all requests for access to or copies of a public record within the time period provided by statute except in those circumstances authorized by statute.
3. That the fees to be charge for access to or furnishing copies of records shall be as hereinafter provided: $0.10 per page (one side) for paper copies 9 by 14 inches or smaller, plus an hourly fee for duplication time of $7.00 an hour.
4. That it is the public policy of the Neosho Newton County Library Board that meetings, records, votes, actions, and deliberations of this body shall be open to the public unless otherwise provided by law.
5. That the Neosho Newton County Library Board shall comply with sections 610.010 to 610.030 RSMo, the Sunshine Law, as now existing or hereafter amended.
_(Signed) Bill Dobbs__________________ 11/21/2006_______
President of the Board Date
_(Signed) Phyllis L. Lewis______________ _11/21/2006________
Secretary of the Board Date
Original Document on file.
Employee furloughs may be declared by the Library Director when necessary for financial issues or other reasons that may require a monetary reduction in the library’s expenses. A furlough may be declared for all employees or for specific groups of employees. Furloughs can be declared by the day or partial days.
When a mandatory furlough is implemented, all furloughed employees shall be paid on an hourly basis during that workweek. Subject to the exceptions described below, furloughed employees shall neither be required nor allowed to work more than the number of allowable work hours in that workweek. If an employee works more than the number of allowable hours during a furlough week, the number of hours worked over the allowable hours, up to 40 hours, must be taken as a furlough during another workweek.
Employees whose regular day off falls on a furlough day will be furloughed on a different day during that workweek. If an employee’s wages are reduced in lieu of a furlough day, those wages shall not fall below the federal minimum wage.
Definition – A furlough is a temporary layoff from work, during which an employee is without duties or pay because of a lack of work or funds or for other non-disciplinary reasons. Allowable work hours are determined by reducing a 40 hour workweek by the number of mandated furlough hours for that week.
Non-exempt Employees – During the week in which a furlough is mandated, non-exempt employees shall have their normal workweek reduced to the allowable number of hours in the workweek.
Exempt Employees – When a furlough is mandated, exempt employees will be considered non-exempt during the week in which a furlough has been ordered and shall work only the allowable hours in that workweek. A mandatory furlough and the resulting deductions from pay shall not disqualify an exempt employee from being paid on a salary basis except in the workweek during which the furlough occurs and for which the employee’s pay is accordingly reduced.
Exceptions – Situations may arise which will require exceptions to the furlough policy. Department directors are authorized to use their discretionary authority to require employees to work more than the allowable work hours during a furlough week. In addition, certain departments may need to modify an individual employee’s furlough schedule because of operational needs.
If a situation occurs that requires an employee to work more hours than the allowable work hours in a workweek in which a furlough has been mandated, the additional hours will be compensated at straight time for hours worked up to 40 and at time and one-half for hours over 40.
During a furlough week, an employee who is called back to work on an emergency basis after regular working hours and after having left the job site shall be required to take the furlough time at a later date. The employee must limit total hours worked during the furlough, including emergency callback hours, to the maximum allowable work hours if at all possible. If the emergency callback causes the employee’s total hours worked to exceed the allowable hours, the number of hours worked over the allowable hours and up to 40 must be furloughed in another workweek.
Supervisors and managers need to closely monitor and approve emergency callback to control costs.
Leave Benefits – Benefit leave accruals shall be reduced during the pay period in which a furlough is taken in proportion to the reduction in the number of hours worked. If an employee’s wages are reduced in lieu of a furlough day, the employee’s leave accruals shall similarly be reduced in proportion to the reduction in pay. Accrued leave benefits, such as vacation or compensatory time, cannot be taken or used in lieu of a furlough.
Major Medical Sick Leave – Furlough days can be used to access Major Medical Sick Leave and shall not be considered a break in service for employees who are on Major Medical Sick Leave.
Worker’s Compensation Benefits – Worker’s compensation weekly benefits (temporary income benefits) will not be affected by furlough days. Worker’s compensation supplements will not be paid on furlough days.
Violations of Policy – Intentional violations of this policy may result in disciplinary action, up to and including a prospective reduction in pay, days off without pay, and discharge.
Cancellation of Furlough Days – The Library Director or designee has the right to cancel a scheduled furlough day and reschedule it for another day as necessary.
ACCEPTABLE USE POLICY
Neosho Newton County Library offers access to a number of “Public Access” and Reference Computers. These computers are capable of running programs from CDs as well as Word processing, Data and Spreadsheet programs and accessing the Internet for a wide variety of resources and Web based e-mail. The Neosho Newton County Library also provides a free WiFi service. The Neosho Newton County Library provides these services equally to all library users under the following conditions:
The library staff does not monitor and has no control over information accessed through the Internet and cannot be responsible for its content. The internet is a worldwide community with a highly diverse population and it is the individual user’s responsibility to use this resource wisely. Not all resources on the internet provide accurate, complete or current information. Minors are restricted from access to material that is pornographic in accordance with Sections 182.825 and 182.827, RSMo. Restriction of a child’s access to the Internet is the responsibility of the parent or legal guardian. A parent guardian must sign the Internet registration form for a minor. A parent/guardian must accompany students under the age of 13 when using a computer with Internet access.
Transmission of any material in violation of any U.S. or State regulation is prohibited. This includes, but is not limited to, copyrighted material, threatening or obscene material, or material protected by trade secrets. The uploading or creations of computer viruses, or other acts of vandalism or electronic trespass are prohibited. The public viewing, creation or transmission of materials that may be considered obscene or objectionable is a violation of current Missouri Law. (RS MO 573.010, 575.060)
Patrons wishing to use the Library’s computers will need a current, unblocked (no overdues or fees) Neosho Newton County Library Card and must fill out and sign the Internet Registration form which shows that they have read and accepted this policy. Visitors may be issued a one-day pass upon completion of the Internet Registration form.
Visitors will be allowed a “free” one-hour pass for public computer use for one day. Visitors must show photo ID and sign-in as usual
Additional visits will cost $1.00 per session per day.
The public computers are available from opening of the library to fifteen minutes before closing each day the Library is open to the public.
Patron’s use of the computers may be limited during any given week to ensure fair usage time for all. You may use one of the computers for a one-hour session at a time; an additional 15 minutes may be given if there are no other patrons waiting to use the computers with the understanding that the session may be abridged. No more than two people at each computer at one time.
DO NOT TO ATTEMPT TO FIX PROBLEMS WITH THE COMPUTERS OR PRINTERS - CONTACT STAFF - DO NOT TURN OFF THE COMPUTERS!!!!!!!
YOU MAY NOT USE YOUR OWN SOFTWARE OR DOWNLOAD ANY PROGRAMS TO ANY OF THE LIBRARY COMPUTERS. However, you may use your removable storage device to save your work. This privilege will be rescinded if a patron’s device damages the systems in any way. This helps prevent viruses that can damage the library’s computers. (Revised and Approved 9-18-02)
All printouts from the computers are $.10 each black and white page and $.50 each color page and may be picked up at the circulation desk.
Violation of the library’s acceptable use policy may result in the loss of computer privileges. A first incident will result in a warning. A second violation will result in being banned from the computers for one week. A third occurrence will result in a permanent ban. A serious or illegal offense will immediately result in permanent banning. A customer may appeal permanent banning with the library board.
Genealogy Friends of the Library
Neosho Newton County Library
Neosho, Newton County, Missouri
ARTICLE I- ORGANIZATION
A. NAME: The organization shall be known as the Genealogy Friends of the Library.
B. PURPOSE / MISSION STATEMENT: The Corporation is organized exclusively for charitable, educational, religious or scientific purposes, within the meaning of Section 501(c)(3) of the Internal Revenue Code. This Corporation shall promote interest in the field of genealogy through educational programs; collect and disseminate genealogical knowledge and information, and provide financial support for the Genealogy Room of the City-County Library, Neosho, in Newton County, Missouri.
C. MEETINGS: This Organization will conduct the Board meeting at 6:00 pm and the General meeting at 7:00 pm on the second Monday of each month, in the Genealogy Room of the public library at Neosho, or at any other predetermined location as the need of each meeting dictates or which location has been previously selected by the Executive Board.
D. MEMBERSHIP: Membership is open to anyone interested in family history research. Annual dues, covering the period of January through December are due in January for the current year. If annual dues are determined to be changed, such change shall be set at the October meeting.
ARTICLE II – OFFICERS
A Nominating Committee, appointed by the President at the September meeting, shall consist of the Appointed Chairman and two (2) additional members. The Nominating Committee shall submit a slate of nominees for officers whose terms will expire at the end of the current calendar year at the October meeting, at which time the membership may submit additional nominations and/or elect the officers by a majority vote of the members present. All officers will serve two year terms. Offices will be divided into two groups with two year terms expiring on alternating calendar years as follows: Group 1 -- Vice President, Recording Secretary, Treasurer, and Historian; Group 2 -- President, Correspondence Secretary, Librarian, and Editor of “Newton County Roots”. Elected officers will assume their duties on the following January 1st.
A. PRESIDENT: The President shall be the principal executive officer with responsibility for the general supervision of the affairs of the organization and shall be the official spokesman for the Organization and its Executive Board. The President, along with the Librarian, shall act as liaison to the Library Director and Board. The President, with the Vice President, shall be responsible for the organization programs.
B. VICE PRESIDENT: The Vice President shall assist the President and assume all duties and responsibilities of the President during the President’s absence or inability to serve. The Vice President and the President shall be responsible for the programs of the regular meetings of the organization.
C. RECORDING SECRETARY: The Recording Secretary shall be responsible for keeping minutes of every meeting and reporting the minutes of the prior meeting at each successive meeting.
D. CORRESPONDENCE SECRETARY: The Correspondence Secretary shall handle the general correspondence of the Organization. Any research questions should be addressed by the Correspondence Secretary, whom, with his/her committee, will check appropriate materials available in the Library, to obtain such information, and further direct the inquirer to known additional sources.
E. TREASURER: The Treasurer shall be custodian of all organizational funds and shall keep accurate records to account for same. The Treasurer shall deposit funds in a bank approved by the Executive Board and shall make disbursements as directed by the Board. The Treasurer shall serve as Membership Chairman and shall maintain all membership records, and work closely with such officers and committees requiring membership information.
F. LIBRARIAN: The Librarian shall keep records of additions to the Library of all materials and check publication exchanges between the genealogy organizations. The Librarian will maintain the Family/Surname files, and assist in recruiting volunteers for the Genealogy Room and acquainting them with materials available in the Genealogy Room. The Librarian, with the President, shall serve as liaison to the Library Director and Board.
G. EDITOR(S) OF “NEWTON COUNTY ROOTS”: The Editor(s) of the “Newton County Roots” shall receive material for the publication, including queries, Bible records, old letters, obituaries, cemetery transcriptions, and so on. The Editor and his/her staff shall be responsible for publishing, printing, and mailing of the newsletters to the membership, including copies to libraries and genealogical and historical societies.
H. HISTORIAN: The Historian shall keep records of the history of the organization in a scrapbook and shall maintain a listing of all of the organization’s publications, date of publication, and compiler/author’s names.
I. EXECUTIVE BOARD
Composition: The Executive Board shall be composed of the elected officers: President, Vice-President, Librarian, Recording Secretary, Correspondence Secretary, Treasurer, Editor(s) of “Newton County Roots”, Historian, and the Immediate Past President.
Meetings and Quorum: The Executive Board shall meet monthly on the second Monday of the month at 6:00 pm, prior to the General Membership meeting, and on special call of the President. A majority of the Board Members shall constitute a quorum.
Duties: The Board shall transact day to day business of the GFOL Organization. The Executive Board shall be subject to the will of the membership and none of its acts shall conflict with the actions approved by vote of the membership. The Board shall share full responsibility for the actions and welfare of this organization with the general membership. Organization members may attend Executive Board meetings to make presentations or recommendations regarding the operation of the organization but shall have no vote in the Board’s decision-making process.
ARTICLE III – PURCHASES
A Book Committee of not less than three (3) persons, appointed by the President, shall submit proposals for purchase of books, microfilm, microfiche, or other genealogy materials. These proposals shall be submitted at a regular monthly meeting. Any member may submit a proposal for purchase to this committee. All proposals must include the name of the publishers and purchase price. All purchases shall be approved by a majority of the members in attendance. All books, microfilm, microfiche, and other genealogy materials purchased by this organization shall contain a stamp or label noting that it was purchased by this Organization.
ARTICLE IV – FUND RAISING
All proposals for fund raising activities must be submitted at a regular meeting and be approved by a majority of members attending that meeting.
ARTICLE V – CHANGE IN BY-LAWS
Members may submit any additions or changes to these by-laws at a regular meeting. Any changes must be approved by a majority vote of members attending that meeting.
ARTICLE VI – DISSOLUTION CLAUSE
Upon dissolution of the Corporation, the Board of Directors (Trustees) shall, after paying or making provisions for the payment of all liabilities of the Corporation, dispose of all assets of the Corporation for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provisions of any future United States Internal Revenue Law), as the Board of Directors (Trustees) shall be disposed of by Circuit Court of the County in which the principal office of the Corporation is then located, exclusively for such purpose, or to such organization or organizations as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE VII – BOARD OF DIRECTORS (TRUSTEES)
The Board of Directors (Trustees) of nine people shall be composed of the elected officers of this Organization (Corporation) and the immediate Past President.
ARTICLE VIII – INUREMENT OF INCOME
No part of the net earnings of the Organization (Corporation) shall inure to the benefit of, or be distributed to, its members, trustees, officers, or other private persons, except that the Organization (Corporation) shall be authorized and empowered to pay reasonable compensation for supplies, postage, and/or other purchases on behalf of the organization.
ARTICLE IX – LEGISLATIVE OR POLITICAL ACTIVITIES
No substantial part of the activities of this Organization (Corporation) shall be the carrying on of propaganda or otherwise attempting to influence legislation and the Organization (Corporation) shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.
ARTICLE X – OPERATIONAL LIMITATIONS
Notwithstanding any other provisions of these Articles of Organization, this Corporation shall not carry on any other activities not permitted to be carried on (a) by an Organization (Corporation) exempt from Federal Income Tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or corresponding section of any future United States Internal Revenue Law) or (b) by an Organization (Corporation) contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986, or corresponding section of any future federal tax code.
Adopted 19 Sep 1986
Revised 15 Sep 1987
Revised 14 Jan 1991
Amended and Adopted 12 Oct 1992
Amended and Adopted 10 Dec 1992
Reviewed 10 Apr 2000
Revised 08 Jan 2001
Revised 13 Nov 2006
Revised 09 July 2007
Revised 13 April 2009
Friends of the Neosho Newton County Library
Article I: Name
Section 1. The name of this organization shall be the Friends of the Neosho Newton County Library, hereafter known as Friends.
Article II: Purpose
Section 1. The purpose of the Friends of the Neosho Newton County Library shall be to act in cooperation with Library Director, Board of Trustees and community to promote library services, facilities and needs, encourage gifts, bequests and memorials to the library, raise funds, advocate for the library and to receive and administer funds donated for these purposes.
Article III: Membership
Section 1. Any person wishing to participate in the activities of the Friends may become a member by paying annual dues.
Section 2. Annual dues may be collected at any time. The dues schedule will be set by the officers. Dues will be for a period of twelve months.
Section 3. Any member may determine his or her own membership type.
Section 4. Each member over the age of 17 years is entitled to one vote of the membership.
Section 5. Members shall be entitled to attend the annual business meeting, attend functions sponsored by the Friends, serve on special committees appointed by the president and enjoy privileges granted to the Friends membership.
Article IV: Officers
Section 1. All the business and property of the organization shall be entrusted to the officers with authority to device and execute all measures calculated to promote the interest of the organization and the library
Section 2. The officers of the organization shall be a president, vice-president, secretary and treasurer.
Section 3. Three months preceding the annual meeting, the president shall appoint a three member nominating committee to prepare a single slate of nominees to fill the places of the officers whose terms will expire. The committee shall determine if the officers selected will serve if elected.
Their report shall be made at the Friends meeting prior to the annual meeting. Additional nominations may be made from the floor with the consent of the nominee.
The officers shall be confirmed by a majority vote at the annual meeting and assume office upon election. Officers shall serve for the term of one year.
Section 4. Vacancies shall be filled through appointment by the president until the next regular election.
Section 5. The Library Director and a library board liaison shall attend Friends meeting in an advisory capacity with no voting privileges.
Article V: Duties of Officers
Section 1. President: It is the duty of the president to preside at all meetings of the Friends; to call special meetings of the organization; to appoint the chair-persons of committees and to be an ex-officio voting member thereof, and to perform such other duties as are incident to the office.
Section 2. Vice-President: In the absence or inability of the president, the duties of his office shall pass to the vice-president.
Section 3. Secretary: It shall be the duty of the secretary to make and keep a record of the proceedings of the organization; to work with library staff to assure all members are notified of regular and special meetings; to work with library staff to issue public notice of the annual meeting prior to such a meeting; to conduct the correspondence of the organization; to keep a copy of all correspondence; and to perform such other duties as are generally associated with that office.
Section 4. Treasurer: It shall be the duty of the treasurer to monitor all moneys in a bank selected by the Friends, and to keep copies of the financial reports of the organization. The treasurer, as well as other officers, shall be bonded if deemed necessary by the Friends. The treasurer will report on the financial statements at each Friends meeting.
Section 5. All checks and/or transfers of funds shall be signed by two officers and approved by the Friends at the next meeting. Any checks exceeding $500 must have prior approval of the Friends.
Article VI: Committees
Section 1. The president may, with approval of the Friends, appoint standing and special committees to conduct the activities of the organization. The president serves as an ex-officio member of each standing committee.
Section 2. The standing committees are:
· Membership – to encourage and recruit membership
· Fundraising – to encourage and solicit donations through fundraising activities
· Public Relations – to provide marketing and advocacy for the Friends and Neosho Newton County Library
Section 3. Standing committees may be dissolved or changed by a majority vote of the Friends.
Section 4. A special committee is considered dissolved upon completion of its task and acceptance of its report by the Friends.
Article VII: Meeting of the membership
Section 1. An annual meeting shall be held in January of each year for the purpose of electing new officers, who shall assume office upon election. Members will be notified in writing at least four weeks prior. Those members present and voting shall constitute a quorum.
Article VIII: Parliamentary Authority
The parliamentary authority shall be Robert’s Rules of Order in all matters not covered by these bylaws.
Article IX: Amendments
Section 1. These Bylaws may be amended:
a. At any regular meeting of Friends at which a quorum is present without previous notice, by unanimous vote of those present and voting.
b. At a regular meeting of the Friends at which a quorum is present, previous notice having been duly given, by a simple majority of those present and voting
Section 2. When necessary, the Friends shall instruct the president to appoint a committee of three members of the Friends to make Bylaws amendments or revisions. The President may attend the meetings of the committee as an ex-officio member.
Amended and approved by the Membership on March 11, 2014
Probationary (3 month) EMPLOYMENT EVALUATION
To be completed with the staff member performing each procedure.
ÜStaff member understands what a call number is and know specific locations of all materials in the library.
ÜShelving of books is 100% accurate – this requires the supervisor to check on shelving when completed. How long did you check staff person’s shelving initially?
ÜStaff member is familiar with opening and closing procedures for the library and follows the procedures.
ÜStaff member knows how to use the photocopier:
Including enlarging and reducing?
How to make back to back copies?
Where the paper goes into the copier?
How to change the toner?
Where paper and toner are stored?
ÜStaff member knows how to use the printer:
Where the paper goes into the printer?
How to open to remove jam?
How to change toner?
ÜStaff member knows how to use the fax machine:
Charges that are made?
Where and how the paper goes into the fax machine?
Where cover sheets are located and how to fill one out?
How to change the toner?
ÜStaff member has familiarity with Internet and can do research successfully?
ÜStaff member knows how to access email and how to reply?
ÜWhat is the staff person’s capability on the public computers used for word processing? Can they assist patrons when they are having problems?
ÜStaff member has knowledge of library’s automated system? What is their comfort level?
ÜCan staff member search for items in our database and world catalog and find them successfully?
ÜCan staff member register borrowers?
Do they know what constitutes proper ID?
Does staff member know what constitutes a non-resident and how to handle the registration?
ÜCan staff member put materials on hold? How do they handle explanation to the borrower when item is in circulation?
ÜDoes staff member understand the difference between intra loans and inter loan? Do they always offer to borrow from other libraries (both our own and/or in-state or out of state) if materials are not available at their facility?
ÜDoes staff member know how to answer the telephone? And how to transfer a call, if necessary?
ÜWhat is staff member’s attitude toward the job?
ÜWhere does staff member feel they need more attention to learning certain skills?
This evaluation was reviewed with the staff member on ______________ (date).
Staff Member Signature Supervisor Signature
NEOSHO NEWTON COUNTY LIBARY
ANNUAL PERFORMANCE REVIEW
Employee Name ________________________________ Date: ____________
Job Title: ______________________________________
Employee is: ___________ Full Time __________Part Time
Part 1 –
5 = Superior; 4 = Above Expectations; 3 = Satisfactory; 2 = Needs Improvement; 1 = Unsatisfactory
Superior: Exceeds job responsibilities and expectations consistently. Above Expectations: Meets job responsibilities consistently and sometimes exceeds. Satisfactory: Performs assigned job responsibilities consistently. Needs improvement: Further improvement is needed to meet job responsibilities consistently. Unsatisfactory: Performance is clearly below satisfactory levels and does not met position responsibilities.
WORK HABITS –
Attendance - ________
Punctuality - ________
JOB KNOWLEDGE –
Understands job requirements - _________
Has knowledge of policies and procedures - _______
Carries out instructions promptly, completes tasks - __________
Quality of work – accuracy and neatness - _________
Creativity and Initiative - __________
Accepts change - __________
Accepts responsibility - __________
Is friendly and helpful, impartial - __________
Cooperative/team worker - __________
Effectiveness under stress - __________
PERSONAL FITNESS –
Good grooming habits - _________
HOUSEKEEPING HABITS –
Appearance of work station/neat and orderly - __________
Maintenance of tools/equipment - __________
SUPERVISORY FACTORS (Supervisors Only) –
Planning, organization and scheduling - _________
Employee training - __________
Verbal and written communication - _________
Policy and procedure knowledge - __________
Monthly/weekly report management - _________
Leadership and control - __________
Follow through & accomplishment - _________
Part 2 –
- What part(s) of your job do you like the most?
- What part(s) of your job do you like the least?
- What courses do you feel might be helpful to you?
- How do you feel services in our library might be improved?
- How can I help you?
- How am I doing as a helper?
This review was discussed with me on _______________________.
Employee’s Signature: _____________________________
Director’s Signature: ______________________________
Neosho Newton County Library
____ I missed work on _____________ for the following reason(s):
____ I will miss work on ______________ for the following reason(s):
_____ 1. Personal Illness
_____ 2. Illness of Family Member
_____ 3. Vacation
_____ 4. Funeral Leave
_____ 5. Doctor’s/Dentist’s Visit
_____ 6. Other _______________
Total Hours Missed _____________
Total Hours Made-up during the current pay period _______________
MISSOURI REVISED STATUTES 2000
RSMO 182.010 County library districts – petition – tax levy – notice – elections – elections to increase levy.
RSMO 182.040 City may become part of county library district – procedure – effect
RSMO 182.050 County library boards – appointment, qualifications, removal, vacancies – nepotism forbidden
RSMO 182.060 Board to organize – rules and regulations – county librarian, appointment
RSMO 182.070 General powers of district – seal
RSMO 182.073 Treasurer of board, custodian of funds
RSMO 182.075 Bond requirements for treasurer, librarian and other employees
RSMO 182.080 Board may contract for library service – procedure
RSMO 182.100 Tax for library building, election – duration, rate – building fund – revenues paid to district
RSMO 182.105 Issuance of bonds for building – limits – maturity – election – tax to pay
RSMO 182.110 Librarians required to attend meetings – expenses
RSMO 182.120 Services assessable to all residents of county
RSMO 182.291 City – county library, how organized – board of trustees, duties – effect of merger on assets and liabilities – funds, how handled – budget required
RSMO 182.815 Disclosure of library records, definitions
RSMO 182.817 Disclosure of library records not required – exceptions
Last First MI
City _________________________ State _____________ ZIP _________
Phone _______________ Library Card Number _____________________
I would like to name the person(s) below as my proxy borrower(s).
I understand that I am fully responsible for all library materials borrowed in my name, including all damages and fines.
Signature ________________________________ Date _______________
Proxy Borrower Information
1 Name _________________________________________________
Last First MI
City ___________________ State _____________ ZIP __________
2 Name __________________________________________________
Last First MI
City ___________________ State ____________ ZIP __________
I verify that ______________________________is under my care and unable to visit the library due to health reasons.
NEOSHO NEWTON COUNTY LIBRARY
REQUEST FOR RECONSIDERATION OF LIBRARY MATERIALS
We appreciate your concerns and welcome your comments. If you would like a written response, please include your name and address below.
1. What kind of material are you commenting on? (e.g. book, video, magazine)
2. Please provide the following information on this material:
Title ________________________________ Author ______________________
Copyright date _____________ Publisher/Producer _______________________
3. Please describe what you find objectionable: (Please be specific, citing page numbers) _____________________________________________________
4. Have you read, viewed or listened to the entire work? Yes ______ No ______
If not, what parts? _________________________________________________
5. Would recommend this material for a different age group or location? If so, please specify. ____________________________________________________
6. Can you suggest other material to take its place? _______________________
6. What other comments would you like to make? ________________________
Print your name __________________________ Phone ___________________
Your signature ___________________________ Date ____________________
MAIL TO: Director, Neosho Newton County Library
201 West Spring Street
Neosho, Mo. 64850
FOR STAFF USE ONLY:
STAFF MEMBER DATE REC’D.
DIRECTOR DATE REC’D.
DIRECTOR DATE OF RESPONSE
PLEASE PRINT ALL
APPLICATION FOR EMPLOYMENT
APPLICANTS MAY BE TESTED FOR ILLEGAL DRUGS
PLEASE COMPLETE PAGES 1-4. DATE______________________________
Last First Middle Maiden
Number Street City State Zip
HomeTelephone ( ) Cell Phone ( ) Fax ( )
E-mail Days/Hors available to work
No Pref _______ Thur __________
Position Applied for _________________________ Mon __________ Fri ___________
Tue ________ Sat ________
Employment desired ___ FULL-TIME ONLY ___ PART-TIME ONLY ___ FULL – OR PART-TIME
TYPE OF SCHOOL
NAME OF SCHOOL
NUMBER OF YEARS
Bus. Or Trade School
HAVE YOU EVER BEEN CONVICTED OF A CRIME? ____ No ____ Yes
If yes, explain number of conviction(s), nature of offense(s) leading to conviction(s), how recently such offenses(s) was/were committed, sentence(s) imposed, and type(s) of rehabilitation. ____________________________________________________________________
APPLICATION FOR EMPLOYMENT
Please list three or more references other than relatives.